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Registration Guidelines for Returning Students

the Portal

SPRING 2018 REGISTRATION: 

Online registration add/drop re-opens for all current students on Tues., Dec. 5 and will remain open through the end of the semester.

  • All continuing, off-campus study, and current vacation term students intending to return for the Spring 2018 term must register in November.

  • PROCEDURE FOR SPRING 2018 REGISTRATION:

    o   You must get approval from your major advisor (or if you are undeclared, from an FYI or Transfer or Exchange advisor) in order to enroll in classes during online registration in November.  First-years and sophomores who have declared a major may be cleared for registration by either their FYI or major advisor.  So, schedule a meeting with an advisor no later than November 10!

    o   Your advisor will clear you for registration after your advising meeting.

  • Check the Courses/Registration window in the Portal before online registration begins to make sure your advisor has cleared you to register; there will be a message in the middle of the window telling you if you’ve not been cleared.

    o   If you are currently on an off-campus program or a vacation term, you should correspond with your advisor via email.  Also watch for an email in the third or fourth week of October from the Registrar with additional details about registration.

  • May I enroll in more than 4.75 units?  No, not prior to the first day of classes in the Spring.  On or after the first day of classes (January 22, 2018), students wishing to elect units in excess of 4.75 may do so with the written authorization of both the major advisor and the Registrar. Such approval requires that the student have a minimum grade point average of 3.200 and no incompletes, and shall be made only after evaluating the student's academic progress and the reasonableness of his or her program.  No student may register for more than 5.5 units in either the fall or the spring term. Students seeking an exception to this policy may petition the Academic Performance Committee.  For information, deadlines, and the procedure to request an exception, go to course overload policy
  • Attend activities during Advising Practicum, Wednesday, November 1.
  • Schedule a meeting with your academic advisor between Thursday, November 2 and Friday, November 10.
  • Go to the Portal to peruse the course offerings for the upcoming term, before your advising appointment. 
  • Register yourself online via the Portal:

         o   Monday, November 13, Day 1, beginning at 7:30 am: up to 1.00 unit of credit.

         o   Tuesday, November 14, Day 2, beginning at 7:30 am: up to a total of 2.00 units.

              [NOTE: No Registration on Wed., Nov. 15 due to International Symposium]

         o   Thursday, November 16, Day 3, beginning at 7:30 am: up to a total of 3.00 units.

         o   Friday, November 17, Day 4, beginning at 7:30 am: up to a total of 4.75 units.

             NOTE: Online registration closes at 5:00 pm on Friday, November 17.

  • ONLINE REGISTRATION RE-OPENS on Monday, Nov. 20, at 8 a.m. and continues until 5:00 p.m. on Wednesday, Nov. 22.

      • ADD-DROP
        You may add/drop online during this timeframe, if you need to change your course selections or were unable to register during the November 13-17 week of online registration.

        If you are intending to be full-time for the Spring term, make sure you are registered for at least 3 units before you leave for winter break. 
        No student may register for more than 4.75 units until January.


        You may continue to add/drop courses for the spring term after November 22, using a paper add/drop card with advisor and instructor signatures.

        NOTE ABOUT CROSSLISTED COURSES: Some courses are listed in more than one way (from 2-4 different ways), e.g. Intro to Literary Study is listed both as ENGL 190 02 and CPLT 190 02.  You can sign up for the course either way, but to see the combined total enrollment in the course, click on the course code link for course details; right below the description is information about the enrollment, including waitlist count.


      • WAITLIST UPDATE

      So long as any student is waitlisted for a course, no student may enroll in that course without instructor authorization, even if the enrollment has dropped below the cap.  Instructors may authorize both waitlisted and non-waitlisted students to enroll above the enrollment cap or by waiving the prerequisite.  These are separate authorizations; either one or both may be added by the instructor for a student. 

      IMPORTANT: If you are on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course. You will need to drop the course and then re-add it.

      IMPORTANT: If you are not on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course.  You will need to drop the course and then re-add it.

      IMPORTANT: If you no longer want to be on a waitlist, then please drop yourself.

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      Should you need to make a change in your schedule after classes start in January, see Drop-Add Procedures.


  “WHAT IF….? TIPS to help you successfully register”

1)   I cannot sign up for a course because it says I’ve not fulfilled the prerequisite, but I have transfer credit that qualifies or I have instructor permission to enroll.

Ask the professor to “authorize” your enrollment in the Portal, which will then enable you to register yourself.

2)   What do I do if I failed a course and am planning to repeat it this Spring?

You cannot register for the course online.  Contact the Registrar's Office for assistance.

3)   How do I sign up for a special project, an internship, or TA credit?

You cannot do that online. You must complete a Special Project Contract form for a special project, an Internship Registration form for an internship, and an add/drop card to register for TA credit.

4)   I want to take a vacation term next term:

Contact the Dean of Students Office to schedule an Exit Interview.

5)   I am currently studying off campus.  How do I register?   

Follow the same procedure as on-campus students.  Contact your advisor via email.  If you think you may have a problem connecting to the Portal from your remote location, then email a prioritized list of your course selections to registrar@beloit.edu no later than Friday, November 10, and the Registrar's Office staff will take care of registering you for courses.  Watch for an email from the Registrar for additional details in the second half of October.

If you need to make changes in your schedule during the online add/drop period following the initial online registration week, you can do that yourself, or you can contact registrar@beloit.edu for assistance. 

6)   I am currently on a vacation term.  How do I register? 

Follow the same procedure as on-campus students.  Contact your advisor via email, unless you are in the Beloit area and can set up a personal appointment.

7)   I have approval to study off campus next term.  Do I need to register?

You should register for the appropriate “SAB” (study abroad) or “OFFC” (domestic) program. Some “SAB” programs require enrollment in the corresponding IDST 288 (Cities in Transition) course as well. If your plans change, promptly notify OIE and also email registrar@beloit.edu.

8)   I see that some courses are listed in different ways in the Portal.  What does that mean?  How do I know if the course is full?

Some courses are listed in more than one way (from 2-4 different ways), e.g. Intro to Literary Study may be listed both as ENGL 190 02 and CPLT 190 02.  These are called crosslisted courses.  You can sign up for the course either way, but to see the combined total enrollment in the course, click on the course code link for course details; right below the description is information about the enrollment, including waitlist count.  The "parent" course controls the combined total enrollment.  Both the "parent" and "child" courses will show as "full" in the course list once the parent cap has been reached.

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