Registration Guidelines for Returning Students

the Portal


  • All continuing, off-campus study, and current vacation term students intending to return for the Fall 2016 term must register in April.


    o   You must get approval from your major advisor (or if you are undeclared, from an FYI or Transfer or Exchange advisor) in order to enroll in classes during on-line registration in April.  First-years and sophomores who have declared a major may be cleared for registration by either their FYI or major advisor.  So, schedule a meeting with an advisor before April 4!

    o   Your advisor will clear you for registration after your advising meeting.

  • Check the Courses/Registration window in the Portal before online registration begins to make sure your advisor has cleared you to register; there will be a message in the middle of the window telling you if you’ve not been cleared.

    o   If you are currently on an off-campus program or a vacation term, you should correspond with your advisor via email.  Also watch for an email in mid-March from the Registrar with additional details about registration.

  • May I enroll in more than 4.75 units?  No, not prior to the first day of classes in the Fall.  On or after the first day of classes (August 22, 2016), students wishing to elect units in excess of 4.75 may do so with the written authorization of both the major advisor and the Registrar. Such approval requires that the student have a minimum grade point average of 3.200 and no incompletes, and shall be made only after evaluating the student's academic progress and the reasonableness of his or her program.  No student may register for more than 5.5 units in either the fall or the spring term. Students seeking an exception to this policy may petition the Academic Performance Committee.  For information, deadlines, and the procedure to request an exception, go to course overload policy
  • Attend activities during Advising Practicum, Wednesday, March 23.
  • Schedule a meeting with your academic advisor between Thursday, March 24 and Friday, April 1.
  • Go to the Portal to peruse the course offerings for the upcoming term, before your advising appointment. 
  • Tuesday, April 5-Friday, April 8: Register yourself on-line via the Portal.

         o   April 5, Day 1, beginning at 7:30 am: up to 1.00 unit of credit.

         o   April 6, Day 2, beginning at 7:30 am: up to a total of 2.00 units.

         o   April 7, Day 3, beginning at 7:30 am: up to a total of 3.00 units.

         o   April 8, Day 4, beginning at 7:30 am: up to a total of 4.75 units.

             NOTE: On-line registration closes at 9:00 pm on Friday, April 8.

  • Monday, April 11-Friday, April 15

      You may add/drop during this special add-drop week, if you need to change your course selections or were unable to register during the previous week of on-line registration.

      If you are intending to be full-time for the Fall term, make sure you are registered for at least 3 units by the end of this week. 
      No student may register for more than 4.75 units until August.

      On-line registration will re-open on Monday, April 11, at 8am and will continue until 5:00pm on Friday, April 15.

           See Academic Calendar for Fall 2016 for additional add/drop dates.

    Should you need to make a change in your schedule after classes start in August, see Drop-Add Procedures.

  “WHAT IF….? TIPS to help you successfully register”

1)   I cannot sign up for a course because it says I’ve not fulfilled the prerequisite, but I have transfer credit that qualifies or I have instructor permission to enroll.

Ask the professor to “authorize” your enrollment in the Portal, which will then enable you to register yourself.

2)   What do I do if I failed a course and am planning to repeat it this Spring?

You cannot register for the course on line.  Contact the Registrar's Office for assistance.

3)   How do I sign up for a special project, an internship, or TA credit?

You cannot do that on line. You must complete a Special Project Contract form for a special project, an Internship Registration form for an internship, and an add/drop card to register for TA credit.

4)   I want to take a vacation term next term:

Contact the Dean of Students Office to schedule an Exit Interview.

5)   I am currently studying off campus.  How do I register?   

Follow the same procedure as on-campus students.  Contact your advisor via email.  If you think you may have a problem connecting to the Portal from your remote location, then email a prioritized list of your course selections to no later than Sunday, April 3, and the Registrar's Office staff will take care of registering you for courses.

6)   I am currently on a vacation term.  How do I register? 

Follow the same procedure as on-campus students.  Contact your advisor via email, unless you are in the Beloit area and can set up a personal appointment.

7)   I have approval to study off campus next term.  Do I need to register?

You should register for the appropriate “SAB” (study abroad) or “OFFC” (domestic) program. Some “SAB” programs require enrollment in the corresponding IDST 288 (Cities in Transition) course as well. If your plans change, promptly notify OIE and also email

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