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Registration Guidelines for Returning Students

the Portal

ONLINE REGISTRATION FOR SPRING 2019

UPDATE:  Online Registration via the Portal re-opens on

Monday, December 3 at 8 a.m. and will remain open through Friday, December 21. 


During each of the four days of online registration, students attending classes on campus this fall will be divided into three registration groups based on anticipated graduation class year.  Each group has a designated time to register on the four days of registration: November 12, 13, 15, and 16.

There is no registration on November 14, International Symposium Day. 

Continuing students currently studying off campus or on a vacation term register on November 8 and 9.

During the week of October 22, each registration-eligible student will be notified by the Registrar via their Beloit email account about their class year and designated registration time. 

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  • All current on-campus, off-campus study, and vacation-term students intending to return for the Spring 2019 term must register in November.

PROCEDURE FOR SPRING 2019 REGISTRATION

o   You must get approval from your major advisor (or if you are undeclared, from an FYI or Transfer or Exchange advisor) in order to enroll in classes during online registration in November.  First-years and sophomores who have declared a major may be cleared for registration by either their FYI or major advisor.  So, schedule a meeting with an advisor no later than November 9!

o   Your advisor will clear you for registration after your advising meeting.

  • Check the Courses/Registration window in the Portal before online registration begins to make sure your advisor has cleared you to register; there will be a message in the middle of the window telling you if you’ve not been cleared.
  • If you are currently on an off-campus program or a vacation term, you should correspond with your advisor via email no later than November 7.  Watch for an email during the week of October 22 from the Registrar with additional details about registration.
  • May I enroll in more than 4.75 units?  No, not prior to the first day of classes in the Spring.  On or after the first day of classes (January 21, 2019), students wishing to elect units in excess of 4.75 may do so with the written authorization of both the major advisor and the Registrar. Such approval requires that the student have a minimum grade point average of 3.200 and no incompletes, and shall be made only after evaluating the student's academic progress and the reasonableness of his or her program.  No student may register for more than 5.5 units in either the fall or the spring term. Students seeking an exception to this policy may petition the Academic Performance Committee.  For information, deadlines, and the procedure to request an exception, go to course overload policy
  • Attend activities during Advising Practicum, Wednesday, October 31.
  • Schedule a meeting with your academic advisor between Thursday, November 1 and Friday, November 9.
  • Go to the Portal to peruse the course offerings for the upcoming term, before your advising appointment. 
  • ON-CAMPUS STUDENTS: Register yourself online via the Portal according to the following timetable.

        Important: Registration will close at midnight on each of the 4 registration days.

        Important: To view your class year, log into the Portal.  Near the top of the page,
                           you'll find the link to "Advising Detail for Students", which shows
                           your class year, highlighted in yellow.

        Important: DO NOT LOG IN TO THE PORTAL BEFORE YOUR REGISTRATION TIME. YOU WILL GET AN "UNAUTHORIZED
                           ENTRY" ERROR MESSAGE, IF YOU TRY TO REGISTER BEFORE YOUR SCHEDULED REGISTRATION TIME.

                  o   Monday, November 12, Day 1: up to 1.00 unit of credit.

                        7:20 am:  Seniors (class year 2019) and Continuing Exchange Students

                        7:30 am:  Sophomores (class year 2021)

                        7:40 am:  Juniors (class year 2020) and First Years (class year 2022)

                  o   Tuesday, November 13, Day 2: up to a total of 2.00 units.

                       7:20 am:  Seniors (class year 2019) and Continuing Exchange Students

                       7:30 am:  Sophomores (class year 2021)

                       7:40 am:  Juniors (class year 2020) and First Years (class year 2022)

                  o   Wednesday, November 14 is International Symposium Day.

                        NO ONLINE REGISTRATION

                  o   Thursday, November 15, Day 3: up to a total of 3.00 units.

                       7:20 am:  Seniors (class year 2019) and Continuing Exchange Students

                       7:30 am:  Sophomores (class year 2021)

                       7:40 am:  Juniors (class year 2020) and First Years (class year 2022)

                  o   Friday, November 16, Day 4: up to a total of 4.75 units.

                       7:20 am:  Seniors (class year 2019) and Continuing Exchange Students

                       7:30 am:  Sophomores (class year 2021)

                       7:40 am:  Juniors (class year 2020) and First Years (class year 2022)

    ONLINE REGISTRATION RE-OPENS on Monday, November 19 at 8 a.m. and will remain open through Tuesday, November 27.

    • ADD-DROP

      You may add/drop online during this timeframe, if you need to change your course selections or were unable to register prior to November 19.

      If you are intending to be full-time for the Spring term, make sure you are registered for at least 3 units before you leave for semester break. 
      No student may register for more than 4.75 units until January.

      You may continue to add/drop courses after November 27, using a paper add/drop card with advisor and instructor signatures.

      NOTE ABOUT CROSSLISTED COURSES: Some courses are listed in more than one way (from 2-4 different ways), e.g. Intro to Literary Study is listed both as ENGL 190 and CPLT 190.  You can sign up for the course either way, but to see the combined total enrollment in the course, click on the course code link for course details; right below the description is information about the enrollment, including waitlist count.

    • WAITLIST

      So long as any student is waitlisted for a course, no student may enroll in that course without instructor authorization, even if the enrollment has dropped below the cap.  Instructors may authorize both waitlisted and non-waitlisted students to enroll above the enrollment cap or by waiving the prerequisite.  These are separate authorizations; either one or both may be added by the instructor for a student.

      IMPORTANT: If you are on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course. You will need to drop the course and then re-add it, or you may receive a prompt to change your status to enrolled.

      IMPORTANT: If you are not on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course.  You will need to add it.

      IMPORTANT: If you no longer want to be on a waitlist, then please drop yourself.

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    Should you need to make a change in your schedule after classes start in January, see Drop-Add Procedures.


    “WHAT IF….? TIPS to help you successfully register”

    1)   I cannot sign up for a course because it says I’ve not fulfilled the prerequisite, but I have transfer credit that qualifies or
          I have instructor permission to enroll.

          Ask the professor to “authorize” your enrollment in the Portal, which will then enable you to register yourself.

    2)   What do I do if I failed a course and am planning to repeat it this coming term?

          You cannot register for the course online.  Contact the Registrar's Office for assistance.

    3)   How do I sign up for a special project, an internship, or TA credit?

          You cannot do that online. You must complete a Special Project Contract form for a special project, an Internship
          Registration form for an internship, and an add/drop card to register for TA credit.

    4)   I want to take a vacation term next term.

          Contact the Dean of Students Office to schedule an Exit Interview.

    5)   I am currently studying off campus.  How do I register?   

          Online registration will be available on November 8 and 9, so contact your advisor via email to discuss your course
          selections and to be cleared for registration no later than November 7.  If you think you may have a problem connecting
          to the Portal from your remote location, then email a prioritized list of your course selections to registrar@beloit.edu by
          November 7, and the Registrar's Office staff will take care of registering you for courses.  For additional details, watch
          for an email from the Registrar during the week of October 22.

          If you need to make changes in your schedule during the online add/drop period following the initial online registration
          period, you can do that yourself, or you can contact registrar@beloit.edu for assistance. 

    6)   I am currently on a vacation term.  How do I register? 

          Online registration will be available on November 8 and 9, so contact your advisor via email, unless you are in the Beloit
          area and can set up a personal appointment, to discuss your course selections and to be cleared for registration no later
          than November 7. For additional details, watch for an email from the Registrar during the week of October 22.

          If you need to make changes in your schedule during the online add/drop period following the initial online registration
          period, you can do that yourself, or you can contact registrar@beloit.edu for assistance. 

    7)   I have approval to study off campus next term.  Do I need to register?

          YES.  You should register for the appropriate “SAB” (study abroad) or “OFFC” (domestic) program. Some “SAB”
          programs require enrollment in the corresponding IDST 288 (Cities in Transition) course as well. If your plans change,
          promptly notify OIE and also email registrar@beloit.edu.  NOTE: You will have to wait until the 3rd day of registration
          when the unit cap goes up to 3.00 units to enroll in your program.

    8)   I see that some courses are listed in different ways.  What does that mean?  How do I know if the course is full?

          Some courses are listed in more than one way (from 2-4 different ways), e.g. Intro to Literary Study may be listed both
          as ENGL 190 and CPLT 190.  These are called crosslisted courses. You can sign up for the course either way, but to
          see the combined total enrollment in the course, click on the course code link for course details; right below the
          description is information about the enrollment, including waitlist count.  The "parent" course controls the combined
          total enrollment.  Both the "parent" and "child" courses show as "full" once the parent cap has been reached.

    *******************see Useful Resources below****************