J-1: Academic Training


Academic Training (AT), is employment authorization for up to 18 months which may be taken prior to, or following, the completion of a J-1 student’s course of study.  J-1 Exchange Visitors are eligible for Academic Training for a period of time equal to the number of months that sh/e spent in an academic program in the United States.  English Language Institute participants are not eligible for AT.  The Office of International Education (OIE) is responsible for granting Academic Training to its J-1 Exchange Visitors. 

How to Apply for AT

Applications for AT should be made at least two weeks before beginning work if prior to graduation, or within 30 days of the completion of studies if used post-graduation.  Exchange students must submit their AT applications before the end of their exchange program.  You must have a job offer in writing related to your field of study in order to receive AT authorization. 

Steps to apply:

  1. Meet with your academic advisor.  Explain to the advisor that international students must obtain authorization to take part in an off-campus internship, in compliance with immigration regulations.  To do so, you must register for an internship credit course with FACS and your academic advisor must indicate in writing (letter or email message) how the internship experience will contribute to your academic curriculum and field of study providing specific examples of the knowledge you will gain or concepts that will be used.  Alternatively, you must be registered for an academic course requiring an internship.  The advisor’s endorsement may be emailed to oie@beloit.edu or printed on letterhead, signed, and submitted to: Office of International Education. 

    Example Advisor Endorsement/s:

The student (a Computer Science major) will gain essential foundation knowledge and understanding necessary to create a computing model by interning with a retail clothing store, where she will learn how point of sale cash register technology is applied, operated and maintained in an actual business setting.

Kamal will complete his internship working as a Junior Assistant to the Congressman Mr. Ed, who is on the U.S. Foreign Affairs Famine Relief Committee.  Kamal’s major is International Relations with an emphasis on U.S. foreign policy and famine relief work.

Jane declared Bilingual Education and Spanish as a double major 3 years ago and has been interning at the same school since then.  This summer she will work as a Teacher’s Assistant in the same school in downtown Chicago, which will allow her to gain further field experience in the classroom during the day as well as  organize a parents’ ESL night course, and an after school tutorial for all students grades K-6.

  1. Make an appointment with the International Student Advisor and bring the following documents with you:
    1. Obtain a letter from the prospective employer, describing the position offered, salary amount, and beginning and ending dates of the proposed employment. 
    2. Practical Training Information Sheet to be completed by student and advisor (forms are available at OIE).
    3. All DS-2019s that have been issued to you, your I-94 card, and your passport.   


Beloit College – Office of International Education
717 Chapin Street       Office Hours: 9-12 & 1-5, Mon.-Fri.
Phone: (608) 363-2269     E-mail: oie@beloit.edu