Reimbursement Form Students who need to be reimbursed for a club or BSG-related purchase are required to submit this form, along with all physical receipts, to SEAL within 3 weeks of the original purchase. Form submitter must be an approved Financial Access person for the appropriate club or group.
Students who would like to propose funds from the Beloit Student Government Funding Board should submit this form at least three weeks in advance of the event or funding purpose. The student Funding Board will review the proposal and respond with further direction.
**PLEASE SUBMIT THIS TWO WEEKS IN ADVANCE OF WHEN YOU NEED THE FUNDS FOR MAXIMUM GUARANTEE!!!**
The Beloit College Financial Department does not do cash over the counter for advances or reimbursements.
You can still request an advance and we will submit to our accounts payable person who will then process the advance as either a check or direct deposit (whichever the student has set up). Please know that our accounts payable only does one check run a week - So there will need to be planning to account for the time delay (need at least a one-weeks’ notice). Accounts payable will also need to know when the advance is needed by the student.
This form is used AFTER you have received your advance and made your purchases. Please match as much of the information from the original Advance form as you can. If you have any questions. Contact SEAL’s Financial Department at BSGASSISTANT@beloit.edu, Dianne Myhre, or Tara Girard.
Help us keep an accurate record of all student activity fee purchases.
Clubs and Organization Forms
New Club Proposal Form Students interested in starting a new club on campus must start by submitting this form. Required elements for any new club include: at least 6 interested students and a club constitution. A sample constitution can be found her
Social Host Form All social functions/gatherings occurring on campus, both inside and outside, must be sponsored or hosted by students who take full responsibility for the function. This form should be submitted at least 48 hours prior to the gathering for full consideration.
Copyright Information for Movie Showings on campus Students must purchase a license to show movies to their club members or campus community in order to avoid copyright infringements. The price for the license will vary depending on how the movie is going to be used, how many people plan to attend, and whether admission is charged. Please contact the Student Engagement and Leadership office (email@example.com) for price quotes
Contract Worksheet Any time a person is being paid for professional services (speakers, presenters, performers, etc), a contract needs to be in place. Students may not enter into contractual agreements on behalf of Beloit College or their club. The Director of Student Engagement and Leadership must approve all contracts before an event can be held or payment can be made. In addition, all funding sources need to be in place prior to the submission of the contract worksheet.
A contract worksheet must be completed and submitted to SEAL at least three weeks prior to the program or event to allow time for approval