College Fleet Vehicles

College fleet vehicles are owned/leased by the college and are available for the campus community to ‘rent’ for club trips, division trips, etc.

Fleet vehicles are paid for on a trip-by-trip basis by the organization renting them, avoiding the need to use an external rental company.

Fleet Vehicle Policy

The following information on this page is a summary of the process to reserve and use a campus fleet vehicle, as well as becoming a certified driver. Anyone wanting to make use of a campus fleet vehicle must read and follow the Fleet Vehicle Policy before reserving or driving a vehicle.

Read the Fleet Vehicle Policy

Availability of vehicles

There is one 7-passenger van, two 12-passenger vans, and a Community Connections Car available through Security.

All vehicles are available on a first come first serve basis. There are no publicly available calendars to see when they are reserved. Call Security at 608-363-2355 or email us at to see what slots are open and available.

If there are no vehicles available, we will provide you with further information about renting a discounted vehicle from our local Enterprise Rent-A-Car at 944 4th St. You must plan accordingly since they will normally require the driver to be 21 years of age or older. Our WAICU membership allows any Beloit College employee or student with a valid college ID to use discounted rates.

Community Connections Car

The Community Connections Car is only available to students for volunteer opportunities and internships in partnership with Security and Career Works. Community Connections drivers and students can read their unique policies here. There are more detailed policies relating to Paid Drivers here and Student Interns/Volunteers here if you need more information related to your specific circumstances.

Reserving Vans

Any member of the campus at large can make a reservation for the fleet vans.

All requests must be submitted via email to and will generally be responded to during business hours Mon-Fri from 8:00 a.m. – 4:00 p.m. While we may be able to assist you on weekends in an emergency, it is highly recommended you contact us during regular hours due to the Security Manager handling the majority of reservations.

You must have an account number and tell us which certified driver/s will be driving to finalize the reservation. You do not need to be a certified driver to make the reservation.

Becoming a certified driver

Any student/faculty/staff who has had a Driver’s Record Check for the year and Drivers Training is considered a certified driver. A certified driver may drive any campus vehicle, including those managed by other offices.

You may not drive the vehicle if you are not certified to do so.

Vehicle pick up and drop off

The certified driver, previously agreed upon when the reservation was made, must be the one who gets the keys and drives the vehicle.

Page updated/reviewed 2024-01-29

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