Transcripts, Diplomas, & Verification Letters
Permanent records are confidential between the student and the College. A student may request transcripts of their permanent academic records at any time; however, transcripts will not be released without the student’s authorizing signature and approval from the Accounting Office. All financial obligations to the College must be arranged to the satisfaction of the Accounting Office before a transcript may be prepared for a student.
Requests for transcripts must be made through the National Student Clearinghouse online order form using a credit card. Beloit College charges $5 per transcript, and the National Student Clearinghouse (NSC) adds additional charges based on the type of the request.
Please allow 5-7 business days for the processing of your request.
Spring 2023 Grading and Transcript Information
Current Students: The Beloit College Registrar’s Office will begin processing Spring 2023 grades and updating transcripts on Friday, May 5, and will continue this process through Monday, May 22. Grades and transcript notations will be final on Tuesday, May 23. You may request transcripts during the grading period, but they will not be released until Tuesday, May 23.
Graduating Seniors: The Beloit College Registrar’s Office will be processing degrees, final transcripts, and diplomas for May 2023 graduates during May and June 2023. When you request a transcript, you will have an opportunity to indicate whether you would like the office to hold your request until your degree is processed.
To order a replacement diploma, please download and complete the Duplicate Diploma Request . There is a fee of $15 per diploma, and payment must be made by check or money order payable to Beloit College. Requests take approximately 8 - 10 weeks to complete. Additional fees for expedited service are outlined on the request form.
Mail completed request with check or money order to:
Office of the Registrar
700 College St
Beloit, WI 53511
The Registrar’s Office issues verification for loan deferment, good student discount, etc. Students may stop by the office to request a status letter and should bring in any necessary forms provided by the requestor.
Students may also submit requests for a verification of enrollment via email to email@example.com.
Beloit College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. If you are an employer or background screening firm requesting this information, please contact the National Student Clearinghouse at:
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171
Please refer to the Wisconsin Secretary of State for information on how to request an apostille.