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Course Registration
Here you can find information about how to register and add/drop courses.
Registration Process
The course registration process is different for different students:
- Current Students consult with their advisor and register for courses online in the semester preceding the start of classes.
- New Students register for courses with their advisor.
- Special Students register for classes on a space-available basis, after degree-seeking students.
Dropping Courses
Sometimes students find themselves having difficulty in a course or courses. The student may be enrolled in a course that is too difficult, is taking too many difficult courses all at once, or may have gotten behind due to an illness, etc.
Please review the Academic Calendar for the course drop deadlines.
If dropping the course(s) causes a student to drop below full-time (3.0 units), serious consideration should be given to the ramifications of this decision: change in financial aid, personal insurance, inability to live on campus, or the inability to stay in the country for international students, etc.
As they consider their options, students are encouraged to consult with the instructor, their advisor, financial aid staff (if applicable), and a staff member in the Dean of Students office.
While online registration is open, a student can drop a course through their Portal login. Out of courtesy, students are encouraged to notify their instructors via email.
After online registration/add/drop closes, students should consult with the instructor and their advisor about the change.
Once it is decided that a change needs to be made, the student should send a change request to registrar@beloit.edu and copy both the instructor and a primary (major, Spark, or AMP) advisor and ask them to “reply all” to approve. Once both confirm approval of the change, a Registrar’s Office staff member will process the change.
Students may appeal for a “withdraw passing (WP)” or a “late drop” through the Academic Performance Committee, which is coordinated through the Dean of Students Office.
Students considering these options are encouraged to meet with their advisor(s) and a staff member in the Dean of Students office to discuss the related policies and procedures and determine what is most appropriate for the situation.
A petition to the Academic Performance Committee for the late drop of a course will be considered only if the request is submitted within one calendar year from the end of the semester in which the student was enrolled in the course.
Please contact deanstu@beloit.edu with any questions or to start the process.
A student must
- provide a written petition requesting a “WP” (including the course number/section/title, the semester, and instructor name).
- have the instructor provide a written statement verifying that the student was passing the course with a “D” or better grade at the time of the request.
- have their advisor provide a written statement.
No credit is granted for a course in which a WP is received, but the course appears on the transcript with a grade of “WP”.
Petitions and letters should be emailed to deanstu@beloit.edu
A student must
- provide a written petition (no more than 2 double-spaced pages) requesting a “late drop” (including the course number/section/title, the semester, instructor name, and the extenuating circumstances).
- provide substantiation or verification of the extenuating circumstances, including a letter of support from an outside specialist, if appropriate.
- have the instructor provide a written statement.
- have their advisor provide a written statement.
No credit is granted for a course for which a late drop is approved. Such courses do not appear on the transcript. A $25.00 fee is charged for a late drop.
A petition to the Academic Performance Committee for the late drop of a course will be considered only if the request is submitted within one calendar year from the end of the semester in which the student was enrolled in the course.
Petitions and letters should be emailed to deanstu@beloit.edu
A student who wants to withdraw from all courses should contact the Dean of Students Office deanstu@beloit.edu. Please also review the Exit Checklist.
Waitlist
So long as any student is waitlisted for a course, no student may enroll in that course without instructor authorization, even if the enrollment has dropped below the cap. Instructors may authorize both waitlisted and non-waitlisted students to enroll above the enrollment cap or by waiving the prerequisite. These are separate authorizations; either one or both may be added by the instructor for a student. See Course authorization and waitlist (for students) or Course authorization and waitlist (for faculty) for a Portal view.
- If you are on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course. You will need to drop the course and then re-add it, or you may receive a prompt to change your status to enrolled.
- If you are not on a waitlist and the instructor authorizes you to enroll, you still need to go to the drop/add window in the Portal to actually enroll in the course. You will need to add it.
- If you no longer want to be on a waitlist, then please drop yourself.
Questions?
If you have any questions, please email registrar@beloit.edu or stop by the Registrar’s Office during regular business hours.