If dropping the course(s) causes a student to drop below full-time (3.0 units), serious consideration should be given to the ramifications of this decision: change in financial aid, personal insurance, inability to live on campus, or the inability to stay in the country for international students, etc.

As they consider their options, students are encouraged to consult with the instructor, their advisor, financial aid staff (if applicable), and a staff member in the Dean of Students office.

While online registration is open, a student can drop a course through their Portal login.  Out of courtesy, students are encouraged to notify their instructors via email.

After online registration/add/drop closes, students should consult with the instructor and their advisor about the change. 

Once it is decided that a change needs to be made, the student should send a change request to registrar@beloit.edu and copy both the instructor and a primary (major, Spark, or AMP) advisor and ask them to “reply all” to approve.  Once both confirm approval of the change, a Registrar’s Office staff member will process the change.

Students may appeal for a “withdraw passing (WP)” or a “late drop” through the Academic Performance Committee, which is coordinated through the Dean of Students Office. 

Students considering these options are encouraged to meet with their advisor(s) and a staff member in the Dean of Students office to discuss the related policies and procedures and determine what is most appropriate for the situation. 

A petition to the Academic Performance Committee for the late drop of a course will be considered only if the request is submitted within one calendar year from the end of the semester in which the student was enrolled in the course.

Please contact deanstu@beloit.edu with any questions or to start the process.

A student must

1. provide a written petition requesting a “WP” (including the course number/section/title, the semester, and instructor name).
2. have the instructor provide a written statement verifying that the student was passing the course with a “D” or better grade at the time of the request.
3. have their advisor provide a written statement.

No credit is granted for a course in which a WP is received, but the course appears on the transcript with a grade of “WP”. 

Petitions and letters should be emailed to deanstu@beloit.edu

A student must

1. provide a written petition (no more than 2 double-spaced pages) requesting a “late drop” (including the course number/section/title, the semester, instructor name, and the extenuating circumstances).
2. provide substantiation or verification of the extenuating circumstances, including a letter of support from an outside specialist, if appropriate.
3. have the instructor provide a written statement.
4. have their advisor provide a written statement.

No credit is granted for a course for which a late drop is approved. Such courses do not appear on the transcript. A $25.00 fee is charged for a late drop.

Petitions and letters should be emailed to deanstu@beloit.edu

A student who wants to withdraw from all courses should contact the Dean of Students Office deanstu@beloit.edu.  Please also review the Exit Checklist.