Related Links
Complete Your Paperwork
Not exactly homework, but we do need it done.
Related Checklist Items
- July 1 – Questionnaire for Advisor
- July 15 – Emergency Contact Information
- July 15 – Student Health Forms – health history, immunization records, physical exam form (if needed), permission for treatment, meningitis/hepatitis B awareness form– and athletics forms.
- July 15 – Insurance Waiver Form OR Insurance Selection
- July 15 – Parental Education Form
- July 15 – Use of Preferred Name on Campus Form (optional)
- July 29 – Submit Photo and Signature for Student ID
- Aug. 1 – Sexual Assault Awareness Assignment
- Your Move-in Day — Negative COVID-19 Test Results (taken one to six days prior to your move-in day)
- Your Move-in Day — Proof of COVID-19 Vaccination
Related Checklist Items
- Jan. 7 – Questionnaire for Advisor
- Jan. 7 – Emergency Contact Information
- Jan. 7 – Sexual Assault Awareness Assignment
- Jan. 14 – Student Health Forms– health history, immunization records, physical exam form (if needed), permission for treatment, meningitis/hepatitis B awareness form– and athletics forms.
- Jan. 14 – Insurance Waiver Form OR Insurance Selection
- Jan. 14 – Parental Education Form
- Jan. 14 – Use of Preferred Name on Campus Form (optional)
- Jan. 14 – Proof of COVID-19 Vaccination
- Jan. 14 – Submit Photo and Signature for Student ID
Get to know the Portal
The Portal is an online application that gives you access to your personal academic information: things like class schedules, grades, and transcripts. You can also register for courses and update personal information in the Portal. Many forms referred to in the Next Steps Checklist are available via the Portal under the “New Students” tab. Log in through campus resources or at portal.beloit.edu.
Forms available in the Portal
Emergency Contact Information
In case of emergencies, including weather alerts or other safety concerns, we need each student’s cell phone number (we have your beloit email). The emergency communication system simultaneously delivers messages via voice, text, and email. In addition, in the unlikely event that a student finds themselves in an emergency situation, college officials need to know who to contact. Please share your emergency contact information through the Portal.
Student Health Forms
Student Health forms are due on the date listed above. Students who have not submitted health forms prior to the deadline will not be allowed to register for classes. If you have any questions about health forms, please email healthcenter@beloit.edu or call (608)363-2331. The forms can be found on the Beloit College Student Health Portal.
A physical exam is not required, but is strongly encouraged. If you have a chronic illness or any other health concerns, we recommend that you make an appointment to see your regular health care providers before starting the academic year at Beloit.
According to Wisconsin law and Beloit College policy, all entering students born after 1956 must show proof of one of the following proofs of immunity. The dates/records of immunizations must be entered on the Student Health Immunization form.
- Having had two doses of MMR vaccine (measles, mumps, and rubella)
- Having had the diseases measles, mumps, and rubella
- Laboratory evidence of immunity (titer)
Wisconsin law requires the following:
- All college students be informed about meningococcal meningitis and hepatitis B.
- Colleges maintain (confidential) records of students’ vaccinations.
Complete all health forms to fulfill this requirement.
Health Insurance
All Beloit College students are required to show proof of health insurance coverage for the 2022-2023 academic year, or enroll in the Wellfleet health insurance plan. If proof of insurance form (waiver) or enrollment in the Wellfleet plan (selection) is not completed by the deadline, students will be enrolled in the Wellfleet plan and $849 will be billed to their students account. Insurance charges cannot be removed from the tuition bill.
Whether you have your own insurance plan, or choose to enroll in the college’s plan, please note that you are responsible for paying your own medical expenses. Any medical expenses incurred will be billed to you and/or your insurance by the healthcare providers you see. Do not send insurance claims to the Health and Wellness Center or Athletics. Also plan to bring a copy of your insurance card and carry it with you at all times.
You must submit the Wellfleet Insurance Form to either enroll in the insurance or opt out. This form is available in the Student Health Portal. For more information about the Wellfleet insurance please visit their website at Wellfleet.
IF YOU HAVE HEALTH INSURANCE
Check with your health insurance plan to see if you have coverage in the Beloit area. Prepare yourself before you get sick by knowing which hospitals, clinics, and providers are “in-network” and what services are covered by your insurance or excluded from coverage. If you plan to see the on-campus nurse practitioner, then check your insurance to see if Beloit Health System is an in-network provider.
If you currently have out of state Medicaid, please be aware that most services are not covered out of state. Please check with your own insurance to make sure you understand coverage. We strongly suggest that students with out of state Medicaid enroll in the Wellfleet insurance to provide coverage locally while at Beloit College.
If you will be using your own insurance, please complete the Wellfleet Insurance
Form on the Student Health Portal and fill out the waiver information by the deadline to avoid being billed for the Wellfleet insurance.
IF YOU DO NOT HAVE HEALTH INSURANCE
Please enroll in the insurance plan on the Wellfleet Insurance Form on the Student Health Portal.
Please enroll in the insurance plan on the Wellfleet Insurance Form on the Student Health Portal.
Parental Education Form
The Parental Education Form has two short questions about the educational background of your parents. The information you provide will help us provide services to help students be successful at Beloit College.
Questionnaire for Advisor
Help your academic advisor get to know you! Log in to the Portal, go to the “New Students” tab, and complete the questionnaire for your advisor as soon as possible.
Submitting a Photo ID and Signature
Please submit a photo of yourself and an image of your signature, using your beloit.edu email account, so we can create your student ID. In addition to being your keycard on campus, your college photo ID can be used as official identification for voting, which requires use of legal name, portrait photo, signature, issued/expiry dates.
Please note: You must be logged in to your beloit.edu email account to access this form. If you have questions about the form, please contact Library & Information Technology Services at support@beloit.edu.
- Take a current color photo of yourself.
- No hats, sunglasses, or masks, but prescription eye wear is permitted.
- Choose a well-lit location with a flat, neutral background to take the photo.
- Look straight at the camera, it’s okay to smile. :)
- Do not use any filters or effects on the photo.
- Frame the photo to show just your head and shoulders (similar to a driver’s license or passport photo).
- Sign a piece of unlined white paper using a black or blue ink pen, then photograph your signature.
- Alternatively, use a mobile device and stylus to create a digital signature on a white background.
- Make sure the signature is clearly legible.
Use of Preferred Name on Campus (optional)
To encourage a more open and welcoming campus community environment, we allow any community member the option of using a “preferred” first and/or middle name on campus wherever possible. If you would like to submit a request to use a preferred name on campus, please visit the Preferred Name Policy page.
To ensure that your preferred name appears in a timely manner on class rosters, in Moodle, and throughout the Portal, we encourage you to submit your request as soon as possible.
Health forms and insurance
Student Health Forms
Student Health forms are due on the date listed above. Students who have not submitted health forms prior to the deadline will not be allowed to register for classes. If you have any questions about health forms, please email healthcenter@beloit.edu or call (608)363-2331.
Go to the Student Health Portal
A physical exam is not required, but is strongly encouraged. If you have a chronic illness or any other health concerns, we recommend that you make an appointment to see your regular health care providers before starting the academic year at Beloit.
According to Wisconsin law and Beloit College policy, all entering students born after 1956 must show proof of one of the following proofs of immunity. The dates/records of immunizations must be entered on the Student Health Immunization form.
- Having had two doses of MMR vaccine (measles, mumps, and rubella)
- Having had the diseases measles, mumps, and rubella
- Laboratory evidence of immunity (titer)
Wisconsin law requires the following:
- All college students be informed about meningococcal meningitis and hepatitis B.
- Colleges maintain (confidential) records of students’ vaccinations.
Complete all health forms to fulfill this requirement.
Beloit is committed to our community’s health and safety. While we will continue to enjoy a robust campus life, we recognize that COVID-19 will remain a reality in the 2022-23 school year, requiring us to continue certain health and safety measures.
Proof of full vaccination, including the appropriate booster, is required for students prior to your move-in date. If you have not already, you must submit documentation to the Health and Wellness Center as part of your required student health forms. This requirement applies equally to those who have already had COVID-19 or have the presence of antibodies. Any vaccine authorized for use is acceptable, including vaccines obtained outside the United States. Your documentation must include the vaccine’s manufacturer, as well as the vaccination dates.
We understand that some individuals are unable to be vaccinated due to medical or religious reasons, or strong philosophical objections. If you have questions about exemptions, you may contact Melissa Fairbrother in the Health and Wellness Center at 608-363-2331 or healthcenter@beloit.edu.
Health Insurance
All Beloit College students are required to show proof of health insurance coverage for the 2022-2023 academic year, or enroll in the Wellfleet health insurance plan.
If proof of insurance form (waiver) or enrollment in the Wellfleet plan (selection) is not completed by the deadline, students will be enrolled in the Wellfleet plan and $1849 will be billed to their students account. Insurance charges cannot be removed from the tuition bill.
Whether you have your own insurance plan, or choose to enroll in the college’s plan, please note that you are responsible for paying your own medical expenses. Any medical expenses incurred will be billed to you and/or your insurance by the healthcare providers you see. Do not send insurance claims to the Health and Wellness Center or Athletics. Also plan to bring a copy of your insurance card and carry it with you at all times.
You must submit the Wellfleet Insurance Form to either enroll in the insurance or opt out. This form is available in the Student Health Portal. For more information about the Wellfleet insurance please visit their website at Wellfleet.
IF YOU HAVE HEALTH INSURANCE
Check with your health insurance plan to see if you have coverage in the Beloit area. Prepare yourself before you get sick by knowing which hospitals, clinics, and providers are “in-network” and what services are covered by your insurance or excluded from coverage. If you plan to see the on-campus nurse practitioner, then check your insurance to see if Beloit Health System is an in-network provider.
If you currently have out of state Medicaid, please be aware that most services are not covered out of state. Please check with your own insurance to make sure you understand coverage. We strongly suggest that students with out of state Medicaid enroll in the Wellfleet insurance to provide coverage locally while at Beloit College.
If you will be using your own insurance, please complete the Wellfleet Insurance Form on the Student Health Portal and fill out the waiver information by the deadline to avoid being billed for the Wellfleet insurance.
IF YOU DO NOT HAVE HEALTH INSURANCE
Please enroll in the insurance plan on the Wellfleet Insurance Form on the Student Health Portal.
Please enroll in the insurance plan on the Wellfleet Insurance Form on the Student Health Portal.
Athletic Health Information
Be aware that all athletes are required to have a Sports Pre-Participation Exam, conducted by a physician, prior to the start of a season. The exam form can be downloaded from the Athletic Training Electronic Medical Record database (Sportsware). For access details, visit Athletic Training.
Proof of Negative COVID-19 Test
We recognize that COVID-19 will remain a reality in the 2022-23 school year, requiring us to continue certain health and safety measures on campus. Thus, proof of a negative COVID-19 test will be required prior to your move-in date.
Tests may be either a rapid antigen test (at-home test) or a PCR test, administered between one to six days before your arrival date. Tests performed outside this time frame will not be accepted, nor will testing on campus the day of your check-in. If you have tested positive for and recovered from COVID-19 within the past 90 days, you will not be required to test, but still need to complete the Google form below. Your completed Covid-19 test is required in order for you to check in.
Please fill out the required information in this form after you complete your test. If your test is negative, proceed with your arrival plans. If your test comes back positive, seek medical care with your own primary health care provider as needed and contact Melissa Fairbrother in the Health and Wellness Center at 608-363-2331 or healthcenter@beloit.edu for further instructions on when to come to campus.
Sexual assault awareness assignment (required)
To assist students in arriving on campus ready to start a safe and health college life, you are required to successfully complete a sexual assault awareness tutorial online and then attend a presentation and discussion during New Student Days. The tutorial link is found on your Portal page. It can be stopped and started, but at least an hour is needed to complete it. Additionally, regulations on this topic are found in the student handbook.