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Complete Your Paperwork
Not exactly homework, but we do need it done.
Related Checklist Items
- Now – Questionnaire for Advisor
- Now – Emergency Contact Information
- Now – Sexual Assault Awareness Assignment
- July 15 – Student Health Forms– health history, immunization records, physical exam form (if needed), permission for treatment, meningitis/hepatitis B awareness form– and athletics forms.
- July 15 – Insurance Waiver Form OR Insurance Selection
- July 15 – Parental Education Form
- July 15 – Use of Preferred Name on Campus Form (optional)
- Aug. 1 – Proof of COVID-19 Vaccination
- Watch Email – Submit Photo and Signature for Student ID
Get to know the Portal
The Portal is an online application that gives you access to your personal academic information: things like class schedules, grades, and transcripts. You can also register for courses and update personal information in the Portal. Many forms referred to in the Next Steps Checklist are available via the Portal under the “New Students” tab. Log in through campus resources or at portal.beloit.edu.
Forms available in the Portal
Emergency Contact Information
In case of emergencies, including weather alerts or other safety concerns, we need each student’s cell phone number (we have your beloit email). The emergency communication system simultaneously delivers messages via voice, text, and email. In addition, in the unlikely event that a student finds themselves in an emergency situation, college officials need to know who to contact. Please share your emergency contact information through the Portal.
Student Health Forms
Student Health forms are due July 15. Students who have not submitted health forms prior to the deadline will not be allowed to register for classes. If you have any questions about health forms, please email healthcenter@beloit.edu or call (608)363-2331. The forms mentioned above are available to print through the Health and Wellness Center page.
You must complete all required health forms and submit them, via email or postal service, to the Health and Wellness Center. All forms are kept confidential.
A physical exam is not required, but is strongly encouraged. If you have a chronic illness or any other health concerns, we recommend that you make an appointment to see your regular health care providers before starting the academic year at Beloit.
According to Wisconsin law and Beloit College policy, all entering students born after 1956 must show proof of one of the following proofs of immunity. The dates/records of immunizations must be entered on the Student Health History form.
- Having had two doses of MMR vaccine (measles, mumps, and rubella)
- Having had the diseases measles, mumps, and rubella
- Laboratory evidence of immunity
Wisconsin law requires the following. Complete all health forms to fulfill this requirement.
- All college students be informed about meningococcal meningitis and hepatitis B.
- Colleges maintain (confidential) records of students’ vaccinations.
Health Insurance
All Beloit College students are required to show proof of health insurance coverage for the 2021-2022 academic year, or enroll in the Wellfleet health insurance plan. If proof of insurance form (waiver) or enrollment in the Wellfleet plan (selection) is not completed by the deadline, students will be enrolled in the Wellfleet plan and $1690 will be billed to their students account. Insurance charges cannot be removed from the tuition bill.
Whether you have your own insurance plan, or choose to enroll in the college’s plan, please note that you are responsible for paying your own medical expenses. Any medical expenses incurred will be billed to you and/or your insurance by the healthcare providers you see. Do not send insurance claims to the Health and Wellness Center or Athletics. Also plan to bring a copy of your insurance card and carry it with you at all times.
You must either submit the insurance waiver form or complete the insurance selection form. The proof of insurance waiver form and the Wellfleet insurance enrollment form are both available in the Portal, and should be completed prior to the deadline. For more information about the Wellfleet insurance please visit their website at Wellfleet.
IF YOU HAVE HEALTH INSURANCE
Check with your health insurance plan to see if you have coverage in the Beloit area. Prepare yourself before you get sick by knowing which hospitals, clinics, and providers are “in-network” and what services are covered by your insurance or excluded from coverage. If you plan to see the on-campus nurse practitioner, then check your insurance to see if Beloit Health System is an in-network provider.
If you will be using your own insurance, then please complete the Student Health Insurance Waiver form on the Portal by the deadline to avoid being billed for the Wellfleet insurance.
IF YOU DO NOT HAVE HEALTH INSURANCE
Please complete the Student Health Insurance Selection form on the Portal.
Do not complete either insurance form. Beloit College will automatically enroll you in a mandatory health insurance plan and bill the cost to your student account. After you arrive on campus, you’ll receive an insurance card in your campus mailbox.
Athletic Health Information
Be aware that all athletes are required to have a Sports Pre-Participation Exam, conducted by a physician, prior to the start of a season. The exam form can be downloaded from the Athletic Training Electronic Medical Record database (Sportsware). For access details, visit Athletic Training.
Parental Education Form
The Parental Education Form has two short questions about the educational background of your parents. The information you provide will help us provide services to help students be successful at Beloit College.
Questionnaire for Advisor
Help your academic advisor get to know you! Log in to the Portal, go to the “New Students” tab, and complete the questionnaire for your advisor as soon as possible.
Submitting a Photo ID and Signature
Please submit a photo of yourself and an image of your signature so we can create your student ID. In addition to being your keycard on campus, your college photo ID can be used as official identification for voting, which requires use of legal name, portrait photo, signature, issued/expiry dates.
- Take a current color photo of yourself.
- No hats, sunglasses, or masks, but prescription eye wear is permitted.
- Choose a well-lit location with a flat, neutral background to take the photo.
- Look straight at the camera, it’s okay to smile. :)
- Do not use any filters or effects on the photo.
- Frame the photo to show just your head and shoulders (similar to a driver’s license or passport photo).
- Sign a piece of unlined white paper using a black or blue ink pen, then photograph your signature.
- Alternatively, use a mobile device and stylus to create a digital signature on a white background.
- Make sure the signature is clearly legible.
Use of Preferred Name on Campus (optional)
To encourage a more open and welcoming campus community environment, we allow any community member the option of using a “preferred” first and/or middle name on campus wherever possible. If you would like to submit a request to use a preferred name on campus, please visit the Preferred Name Policy page.
To ensure that your preferred name appears in a timely manner on class rosters, in Moodle, and throughout the Portal, we encourage you to submit your request as soon as possible.
Proof of COVID-19 Vaccination
The newest CDC guidelines make it crystal clear that the way we return to a more normal on-campus experience is to require all Beloit College students, faculty, and staff to be vaccinated. Our goal is to have nearly all of the community vaccinated by the fall to allow us to resume all the activities we did prior to the pandemic.
When you receive your full vaccination (two shots of the Moderna or Pfizer vaccines, or one shot of the Johnson & Johnson vaccine + two weeks), please send a proof of vaccination to Tara Girard, Director of the Health and Wellness Center, at girardtm@beloit.edu. Your proof of vaccination must be received by Aug. 1.
We recognize that vaccine availability may be more limited for international students. If you are an international student, we will accept any vaccine available and approved in your home country. We also plan to implement a process for you to be vaccinated after arrival if you are unable to obtain a vaccination beforehand. If you will need to receive the COVID-19 vaccine once you are on campus, please contact Tara Girard, Director of the Health and Wellness Center, at girardtm@belot.edu.
We also understand that some individuals are unable to be vaccinated due to medical or religious reasons, or strong philosophical objections. Unvaccinated members of our community will need to wear masks, follow physical distancing guidelines, undergo regular testing, and quarantine if designated a close contact of a positive case. If you have questions about exemptions, you may contact Tara at girardtm@belot.edu.
Visit Back at Beloit for further information regarding COVID-19 protocols on campus this fall.
Sexual Assault Awareness Assignment (required)
To assist students in arriving on campus ready to start a safe and health college life, you are required to successfully complete a sexual assault awareness tutorial online and then attend a presentation and discussion during New Student Days. The tutorial link is found on your Portal page. It can be stopped and started, but at least an hour is needed to complete it. Additionally, regulations on this topic are found in the student handbook.