Event Setup


Helping setup spaces for your events.

Requesting Setup

A two week verbal notice is requested of an upcoming event that requires assistance from Facilities (includes Housekeeping, Maintenance and Grounds services).

An Event Setup Planner Form must be submitted a minimum of one week prior to event with detailed instructions and a required Beloit College account number(s). Account numbers are only charged for necessary overtime or to replace damaged or missing Facilities equipment.

Materials requested by students must be authorized by Student Engagement and Leadership, Residential Life or Faculty Advisor.  Please get approval before making your request.

Requests that are submitted in less than one week’s time may not be fulfilled due to staffing and resources.  All items requested are on a first come, first serve basis. Facilities reserves the right to adjust quantities to best accommodate all events.

After Hours & Weekend Work

Housekeeping and Maintenance services are available for weekend events.

  • Two weeks notice is required.
  • Services requested after hours will be overtime and billed accordingly. A minimum of two hours overtime rate will be charged.
  • Weekend services must be approved in advance by the Department Head/Chair.
  • An account number must be provided when making your request so that work can be properly scheduled. The Accounting Office will verify that the account number given has sufficient funds to cover the expense.

Your Responsibilities

  • Damage or theft of Facilities equipment (i.e. tables, podiums, chairs etc.) will be charged to the responsible individual/department.
  • Rooms with movable furniture, such as Weeks Lounge and Mathers Room, have diagrams posted showing the default room layout. It is your responsibility when using the room to be sure the furniture correlates with the diagram at the end of your event.

Equipment Available

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