Job Posting: Program Coordinator - TRIO Programs


Item Value
Posting Date 03/05/2024
Closing Date Until Filled
Employment Type(s)
  • Full Time
Location Beloit, Wisconsin, 53511


This position will provide programmatic and operational support for two TRIO federal grant programs; Student Excellence and Leadership Program (A U.S. Department of Education funded Student Support Services (SSS) Program) and Upward Bound. The purpose of TRIO grants is to provide academic, personal, career and financial preparation and services to students who are low-income, first-generation college, and/or have a documented disability. This position is grant-funded where 50% is SSS/SEL and 50% is Upward Bound. Continuation of the position is dependent upon grant renewal.

Characteristic Duties and Responsibilities:

  1. Process all financial transactions – following federal, state and college guidelines – and maintain bookkeeping of these transactions.
  2. Maintain all program budget reports and collaborate with the accounting department to reconcile budgets and prepare monthly, quarterly and year-end reports.
  3. Compile statistical data and assist with the annual performance report (APR)
  4. Prepare requisitions, work requests, printing requests, and follow-up on purchase orders.
  5. Serve as a liaison with Accounting regarding financial transactions, account number changes, credit card bills, cash advances, and any other accounting-related matters.
  6. Assist with coordination of yearly programming - including recruitment, student-staff training, orientation, and any other programs as outlined in grant narratives.
  7. Monitor and maintain student files and program records such as letters, reports, alumni contact information, and all other materials pertinent to the operation of the department.
  8. Maintain websites.
  9. Field telephone calls, take messages, screen questions, answer questions when appropriate, and identify appropriate resources.
  10. Schedule classrooms, audiovisual aids, meeting rooms, travel, and other logistics for office staff and students.
  11. Maintain adequate office supplies such as stationery, envelopes, requisitions, computer supplies, etc.
  12. Perform other similarly-related duties as assigned.

Credentials and Experience:

  1. Associate’s degree preferred, in business, accounting or a related field, or equivalent experience.
  2. Previous office/business experience required; proficiency working with databases, spreadsheets and other record-keeping software.
  3. Experience with program management and record retention.
  4. Some understanding of working with grant-funded programs and experience working with college aged students preferred.
  5. At least 2 years’ experience working with low-income, first-generation, and/or students with disabilities.
  6. Basic knowledge of the academic, social, economic, and cultural challenges faced by SSS/SEL-eligible students.

Because equity and inclusion are central to our students’ liberal arts education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We seek employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.


How to Apply

Application review will begin immediately and will continue until the position is filled. Please submit your cover letter and resume to the link below.

Begin Your Application 

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