Job Posting: Financial Aid Counselor


Item Value
Posting Date 11/11/2022
Closing Date Until Filled
Employment Type(s) Full Time
Location Beloit, Wisconsin, 53511


As members of the Student Financial Services team at Beloit College, representatives from the Financial Aid Office play a key role in the recruitment and retention of students. The Financial Aid Office is responsible for evaluating the financial aid eligibility of prospective and current students and for counseling their families on the options available to assist in financing a Beloit College education. Additionally, the Financial Aid Office is responsible for and manages the disbursing of institutional, state and federal funds in accordance with well-established and regulated policies. It also acts as a critical partner with other offices on campus around the stewardship of institutional resources, compliance with federal and state financial requirements and reporting to internal and external parties.

Duties and Responsibilities

  1. Counsels students/parents regarding financial aid awards and financing options.
  2. Reviews documentation submitted by students and parents for completeness and accuracy.
  3. Performs verification review and associated procedures according to Department of Education guidelines and regulations.
  4. Resolves conflicting information including: rejects, database match conflicts, “C” flags, etc.
  5. Utilizes student information systems for file review and processing (i.e., PowerFAIDS and Jenzabar EX).
  6. Maintains responsibility for sending Exit Counseling notifications to students who graduate, discontinue, or register for a leave of absence.
  7. Manually completes and awards individual students in special populations that need to be packaged outside of the automated packaging groups.
    1. Loan maximum reviews and adjustments
    2. Grade-level changes to loans
    3. Private scholarships and adjustments
    4. Private loan certifications and adjustments
    5. PLUS processing
      1. Reviewing credit decisions
      2. Adding loans to financial aid packages
      3. Adjusting financial aid award if necessary
  1. Maintains program responsibilities including, but not limited to the following:
    1. Processing and reconciling the State of Wisconsin aid programs
    2. Assisting in the awarding of Contributed/Endowed scholarships
    3. Creating loans, processing, and reconciling the institutional loan programs
    4. Overseeing student employment (Work Study)
      1. Coordinates with Human Resources
    5. Supervising Student Financial Services student workers
    6. Responding to the Financial Aid Office general e-mail and voice mail
  2. Utilizes Federal Department of Education web applications such as: NSLDS, COD and FAA Access.
  3. Other duties as assigned

Credentials and Experience:

  1. Bachelor’s degree is required.
  2. Two years of experience in student financial aid at a post-secondary institution.
  3. Experience with planning, organizing and prioritizing multiple tasks and projects simultaneously with frequent interruptions is required.
  4. Proficiency using software applications including Microsoft Office software as well as the ability to learn other software relevant to duties (e.g., PowerFAIDS and Jenzabar EX) is required.

Because equity and inclusion are central to our students’ liberal education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We welcome employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity. We encourage all interested individuals meeting the criteria of the described position to apply.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit is a selective undergraduate liberal arts college that attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.

How to Apply

Application review will begin immediately and will continue until the position is filled. Please submit your cover letter and resume to the link provided below.

Begin Your Application 

This site uses cookies to improve your experience. Read our Web Privacy Policy for more information.

Got it! ×