Job Posting: Assistant /Associate Director of Stewardship


Item Value
Posting Date 08/23/2022
Closing Date until filled
Employment Type(s) Full Time
Location Beloit, Wisconsin, 53511


The mission of Beloit College’s Office of Advancement is to inform external constituents of the College’s mission and goals, to involve them as volunteers in fulfilling its mission, and most importantly, to inspire them to invest their resources in support of the identified current objectives and future dreams. The Assistant/Associate Director of Stewardship is an integral part of a team that cultivates mutually beneficial relationships with alumni, parents, corporations, foundations, and friends to secure private support for the College.

The key essential functions of the position include executing annual stewardship strategies for the College. The Assistant/Associate Director is responsible for timely and effective stewardship of all donors to the College with a focus on communicating the value of giving and the importance of maintaining/growing donor relationships.

This position is responsible for all stewardship reporting and the liaison between development and other campus partners.The Assistant/Associate Director will work closely with the Director of Alumni Relations to coordinate programs and events designed to inform donors about the impact of their gifts and enhance positive relationships through stewardship events. The Assistant/Associate Director also oversees the timely production of annual reports to donors and works with the Office of Financial Aid to ensure that all available funds are distributed to the appropriate students.

In close coordination with the Executive Director of Advancement Outreach, the Assistant/Associate Director must be able to convey to a multitude of audiences the College’s mission and seek their engagement and support. This position works with highly confidential information on a daily basis and uses discretion in sharing information with internal and external stakeholders. The Assistant/Associate Director of Stewardship reports directly to the Assistant Vice President of Advancement.

Characteristic Duties And Responsibilities

  • Develop, implement and build a comprehensive annual stewardship program to include multi-channel communications and the engagement and retention of current donors working in consultation with Office of Advancement staff.
  • Coordinate programs and events designed to inform donors about the impact of their gifts and enhance positive relationships through stewardship events working closely with the Director of Alumni Relations and Events.
  • Maintain appropriate policies and procedures for gift acknowledgements, segmenting the acknowledgement system based on giving and working in collaboration with the development staff.
  • Design, compose, execute, and deliver personalized stewardship reports for all endowment and planned giving donors in consultation with the Office of Finance and the Office of Financial Aid.
  • Oversee consistent protocols for acknowledging, recognizing, and reporting about gifts from key donors.
  • Aid in the creation of and ensuring the accuracy of donor and gift information for annual reports and donor honor rolls.
  • Serve as primary campus contact for all gift fund expertise and historical context, helping to resolve problems, questions, and concerns.
  • Participate in collaborative efforts to design and execute donor recognition/cultivation events.
  • Maintain data for stewardship records and ensure that donor records are properly updated.
  • Assist the Executive Director of Advancement Outreach in the development of alumni, faculty, student and staff giving campaigns in conjunction with departmental philanthropy efforts.
  • Assist in planning and executing annual events to further engage alumni, parents, and friends of the College, including Beloiter Days and events that support the College’s mission.
  • Develop, in close collaboration with the Executive Director, market segments of alumni, parents, and friends for targeted communications including event marketing materials, awareness campaigns, appeals, stewardship efforts, etc.
  • Attend events, on and off campus, as a representative of Beloit College.
  • Perform other duties as needed. Some travel, evening and weekend hours required.

Credentials And Experience

  • Undergraduate degree required.
  • 2-4 years of professional experience is preferred.
  • Experience working with diverse populations preferred; willingness to work with diverse populations required.
  • Experience planning, organizing, and prioritizing multiple tasks and projects simultaneously with frequent interruptions is required.
  • Demonstrated success in strategic oversight of a complex program.

Because equity and inclusion are central to our students’ liberal education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We welcome employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity. We encourage all interested individuals meeting the criteria of the described position to apply.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit is a selective undergraduate liberal arts college that attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.

How to Apply

Application review will begin immediately and will continue until the position is filled. Please submit your cover letter and resume to the link provided below.

Begin Your Application 

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