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07/30/2020

Gatherings & Events Policy

When planning meetings or events, if the goal can be accomplished virtually, that should be the expected format. Meetings and activities which are planned as in-person events should be approved by the Covid-19 Task Force and should be held outside if possible, keeping CDC, state, county, and city guidelines in mind.

The City of Beloit has a maximum attendance limit of 25. Beloit College events and gatherings must adhere to this guideline.

  1. the location of all in-person activities, events, and meetings must enable all attendees to comply with physical distancing guidelines at all times
  2. attendance at campus activities and events is restricted to current students, faculty, and staff unless satisfying the goal of the event, such as a residency, requires a visitor to be on campus.
  3. the event host is responsible for managing all of the logistics connected with the event including scheduling of the space, using room technology, and providing and operating any other required AV

If a gathering must happen inside:

  1. the host and participants must abide by new space occupancy numbers
  2. the host of the gathering must maintain a check-in guest list to ensure that the number of participants does not exceed the new capacity numbers

When planning an event or gathering, the host should keep the following risk levels in mind.

  • Lowest risk: Virtual-only activities, events, and gatherings.
  • More risk: Smaller outdoor and in-person gatherings in which individuals remain spaced at least six feet apart, wear cloth face coverings, do not share objects, and with attendees who are from the college community.
  • Higher risk: Medium-sized in-person gatherings that are adapted to allow individuals to remain spaced at least six feet apart and with attendees coming from outside the college community.
  • Not permitted: Large in-person gatherings where it is difficult for individuals to remain spaced at least six feet apart and attendees travel from outside the Stateline area.

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