“Beloit College Remote Work Directive” for Faculty & Staff
Beloit College Remote Work Directive
Effective March 19, 2020
On Tuesday, March 17 Wisconsin Governor Evers ordered all bars and restaurants to close as of 5:00 p.m. and to limit gatherings to 10 people. In Illinois, Governor Pritzer issued a similar order on Sunday, March 15. At this time, there are no COVID-19 cases on campus nor in Rock County. However, it is when strict measures have not been taken that COVID-19 has spread widely and health systems have been overwhelmed.
Therefore, to help curb the spread of COVID-19, all Beloit College staff and faculty, who can work remotely, are being asked to do so immediately.
Student workers who remain on campus may work remotely from their residence halls with permission from their supervisors. Student residents of Wisconsin and Illinois may work remotely from their locations in these states with permission from their supervisors. Students should not work in academic buildings or other closed campus locations unless given specific permission to do so.
This will allow the campus to 1) ensure students and staff who remain studying, living, and/or working on campus remain healthy and secure, and 2) enable the campus to deploy its resources in a forward manner to continue to educate its current and future students and to support its employees.
The COVID-19 task force recognizes that employees will need to retrieve items from their work spaces in order to work remotely.
- Staff are expected to retrieve required items from work by 5:00 p.m. on Sunday, March 22.
- Faculty are expected to retrieve required items from their offices and labs by 5:00 p.m. Sunday, March 29.
Staff from the following offices should continue to report to campus.
- Health and Wellness Center (Call or email first, by appointment only)
- Facilities - Housekeeping, Maintenance, and Grounds
- Residential Life (Contact staff by phone and email)
- Bon Appetit (Serving at Commons only)
- Mail Center
Some schedules may change because of operational needs or to comply with COVID-19 health mandates. Office supervisors will convey information about changes to schedules directly to the staff they supervise.
Specific Protocols and Guidelines
- Communications among employees and with and among students will need to be maintained using remote means. Staff supervisors have received instructions on working remotely and are conveying these to those they supervise.
- Supervisors should follow the instructions below about closing departments and offices.
- Faculty are receiving information on maintaining instructional continuity from a faculty team tasked with this responsibility.
- The conditions of COVID-19 are subject to rapid change and government mandate. Adjustments to this policy may occur. Such changes will be announced on the Beloit College website.
- Because some students continue to live on campus, the work and physical presence of some staff are essential to their safety and welfare. Beloit College is thankful for these staff members’ on-going work in support of college operations. All of us have an obligation to make their work as safe as possible.
- Everyone, including students, is asked to maintain 5 to 6 feet of physical (social) distance from each other no matter where they are: outside on the campus grounds, in Commons, in residential spaces, and in Pearsons Hall where the mail room will remain open Monday - Friday from 10:00 a.m. - 3:30 p.m.
- All academic and administrative buildings will be locked effective immediately; only individuals with keys to the buildings will be able to enter and should do so only as necessary. Residential buildings will continue to remain locked; students approved to remain on campus will still have access to their residence hall.
We thank all members of the campus community for their patience, support, and resourcefulness in these challenging and uncharted times. We will come through this and our campus and community will be stronger and more resilient as a result.
Department Closing Procedure
Please consider the following when closing your office.
Vice President for Human Resources and Operations
In partnership with the COVID-19 Task Force