To read about Beloit’s ongoing coronavirus response, visit our COVID-19 information site.

03/12/2020

Letter to Faculty & Staff from COVID-19 Taskforce

Dear colleagues,

At the end of this very long, but important message, you will see the most recent email sent to students about the coronavirus and its implications for students remaining on campus for the next two weeks. We are requiring that students who are currently away from campus remain away from campus if at all possible. We are also requiring students who are currently here to leave campus if at all possible.

Next: Please do not refer to the college as “closed” or “closing” in any communication. Beloit College is not closing. We have extended spring break and have asked students to remain away from campus for an additional week during which they will continue their classes through online instruction. The college is also working to ensure that students will be able to complete their spring 2020 coursework and make normal progress toward completion of their degrees.

Task Force Sub-Groups

In addition to the information in the student email, a note about communication, and some information about new policies, we want to make you aware of new sub-groups who are assisting the Task Force by developing plans for the college’s instructional and operational continuity.

Subgroups and their leadership are as follows:

  • Instructional continuity: Jim Rougvie, ASP, Registrar’s office
  • Operational continuity: Lori Rhead, Stacie Scott
  • Summer events: Josh Moore
  • Student life: Ryan Schamp, Cecil Youngblood, Tara Girard
  • Communications/Marketing, including the connection to yield efforts: Leslie Davidson, Pam McQuesten
  • Next year planning - Learning Experience: Donna Oliver, Heather McLean, Joy DeLeon, ASP, Mary Boros-Kazai, Yaffa Grossman

Current Information & Policies

We are also asking that you please familiarize yourself with the information below, which includes travel policies and information for staff about working remotely.

Calendar Information

  • Academic Senate and Staff Council are canceled for March.
  • The drop date for current courses has been extended to April 1.
  • Advising for the fall 2020 semester will happen April 1-10.
  • Registration for the fall 2020 semester will take place April 14-17.
  • International Block Courses have been canceled.
  • Campus-based Summer Block courses will be offered as planned.

Faculty Office Hours

Faculty need to be prepared to be available for student office hours without requiring in-person meetings.

Campus Operations & Office Hours

At this time, campus departments and offices should be open and staffed as usual. If an office needs to adjust open hours, please notify the Task Force at covid-19@beloit.edu.

The facilities staff are diligently focused on keeping our campus clean to reduce the spread of infection. Please help by keeping work surfaces, telephones, computer equipment, and other frequently touched surfaces and office equipment clean.

Working Remotely

At present, the college is not expecting staff to work remotely. At the same time, we need to plan for this possibility. Therefore,

  • staff members whose work can be completed off-campus should work with their supervisor to plan for the possibility of temporarily working remotely on short notice should this become necessary, and
  • on a daily basis, please take home anything you need to continue your work remotely, including your laptop if you have one.

Supervisor approval is required before beginning to work remotely.

Business Travel

Travel to areas designated by the CDC as Level 3 is prohibited. As of today, that includes all of Europe.

Outbound essential institutional travel to other areas will be approved by the senior staff member to whom your unit reports, if it meets the following criteria:

  • The business cannot be conducted by any other means.
  • Approval has been received from the individuals or groups to be visited.
  • Students are not involved.
  • No large groups are involved. This included conferences or professional meetings.

Everyone must register your travel plans on this form. We ask that you also register any personal travel on the same form.

  • Cancellation costs for college-funded travel will be paid by Beloit College.
  • Individuals traveling on behalf of Beloit College will continue to be paid if they become subject to self-isolation and/or quarantine. Work should be performed from the off-campus location if possible.
  • Individuals who travel abroad may be at risk of travel delays or cancellations, challenging access to healthcare, and voluntary or involuntary self-isolation or quarantine.

Additionally, if you meet any of the criteria below, we ask that you remain off campus for 14 days of self-monitoring and being symptom-free from the time of your potential exposure:

  • Known direct exposure to a confirmed case of COVID-19;
  • Have been instructed to isolate or self-monitor for COVID-19 symptoms;
  • Have been notified by a local or state authority that you might have been exposed to COVID-19 directly;
  • Have current symptoms including fever, cough, or shortness of breath.

Personal Travel

We strongly urge you to exercise caution regarding any upcoming personal travel, as documented cases are growing rapidly. You may face a higher risk of infection, significant delays returning to campus, and/or the requirement to self-isolate upon your return. If you are traveling, check CDC travel alerts or the World Health Organization’s daily situation reports, or the most current guidance and recommendations.

Please use this form to register your travel.

Please note that If you do travel internationally or to domestic locations with health emergencies and rapid spread of COVID-19, you will be expected to remain off-campus for 14 days and self-monitor after your return home.

Additionally, if you meet any of the criteria below, we ask that you remain off campus for 14 days of self-monitoring and being symptom-free from the time of your potential exposure:

  • Known direct exposure to a confirmed case of COVID-19;
  • Have been instructed to isolate or self-monitor for COVID-19 symptoms;
  • Have been notified by a local or state authority that you might have been exposed to COVID-19 directly;
  • Have current symptoms including fever, cough or shortness of breath.

Campus Visitors

Presently the only visitors that should be coming to campus are those needed for essential academic or business continuity. If you have questions about whether a visitor should come to campus, please contact the senior staff member to whom your department reports.

Any visitors who have traveled to or through countries with CDC Warning Level 3 regarding coronavirus (COVID-19) should postpone visits to the Beloit College campus until they have remained symptom-free for a 14-day period of self-monitoring. Please check the CDC for a current list of Warning Level 3 areas. Europe has now been categorized as Level 3.

Conclusion

We continue to evaluate this rapidly changing situation and ask you to pay regular attention to the COVID-19 website and to your email for further updates from the college. If you have questions or concerns, please contact the Task Force at covid-19@beloit.edu.

Above all, please stay away from campus if you are sick, maintain social distance, continue to follow guidelines for avoiding disease transmission, and be kind to each other.

Regards,
COVID-19 Task Force


Following this message was the letter sent to students on the same day.

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