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Google Apps for Education

Wondering how to do something in GAE?  Visit the Google Apps How-To page.

A specific how-to page for alumni is available on the Google Apps for Alumni page.

Google's Security Whitepaper

GAE allows users to access their mail, calendar, documents, etc. anywhere the internet is available.  With GAE users have the option of using the Gmail web client or to continue using the email client they are currently using.

What does Google Apps for Education (GAE) do for Beloit College?

The following items are available with GAE at Beloit College:
Gmail--web based Email client
--social networking
Google Analytics--web analytics
Google Blogger--weblog publishing tool
Google Calendar--web based Calendar
Google Drive--web based documents, presentations, and spreadsheets
Google Groups--discussion groups
Google Photos--photo editing software
Google Sites--simple web page creator/editor
YouTube--web videos

You can also login to all the Google Apps services from the Google login pages (i.e. by using your full Beloit College email and password.

A few things to be aware of:

Google Apps for Education is not hosted on campus.
Beloit College does not host, secure, or maintain the content in Google Apps for Education (GAE). In addition, GAE are separately hosted third party services that are not integrated in any way with the college's enterprise software system, Moodle, or any other college-hosted service.

You are responsible for maintaining and backing up your own content.  IT will not be able to recover a file that is accidentally deleted nor does Google provide this service. Please see the How To page for information about backing up the different parts of GAE.

Data Confidentiality Agreement
Beloit College has a Data Confidentiality Agreement with Google in order to assure that information stored by students, faculty and staff in the Google core applications is protected. Core applications include Gmail, Google Calendar, Google Talk, Google Drive, Google Sites, Google Video  and Google Contacts. Content in Google applications not considered a core application are subject to data mining by Google, including situations where the web access to the content is restricted. This includes applications such as Google+, Google Analytics, Google Blogger, Google Picasa & Web Albums.

Intellectual property
You are responsible for protecting your own intellectual property rights while using GAE.

Sensitive Information
You are responsible for ensuring that anything uploaded to GAE does not violate Copyright or FERPA (Family Educational Rights and Privacy Act) laws. Highly sensitive information may never be placed into Google Apps.

Sharing with others
One of the great collaborative features of GAE is the ability to share and co-edit documents, spreadsheets, and presentations.  It is possible to share documents with individuals, who have Gmail accounts, outside of the domain.  However, it is your responsibility to maintain sharing controls on your documents, spreadsheets, and presentations to ensure that unwanted individuals do not have access.  Read more about sharing and permissions in Google docs.

If GAE will be used for collaboration with Google Sites, the owner of the site is responsible for controlling who has access to the site.  Read more about site access control.