Housing & Food Service Accommodations

Residence hall living provides opportunities to develop new friendships and skills, and to learn about new ideas, beliefs and cultures within a caring community atmosphere. Living on campus also provides unique opportunities for interpersonal learning and growth as students live, study and interact with the rest of the campus community. The residential “living education” is a key part of the residential liberal arts education.  Consequently, full-time students are required to live in College housing and subscribe to a dining plan during their first six credit terms and participate in an on-campus meal plan. Because new students are assigned after returning students, most new students will need to share a room with a roommate. (See Student Handbook, Housing Policy).

At times, a student with a disability may warrant an exception or modification to the current residential life and food service arrangements. The college recognizes the importance of providing reasonable accommodations in its residential life policies and practices where necessary for individuals with disabilities to fully participate in the residential life program. This Policy explains the specific requirements and guidelines which govern requests for reasonable accommodations to Beloit’s residential life expectations. The college reserves the right to amend this policy at any time as circumstances require.

The Director of Learning Enrichment and Disability Services (LEADS) (“the Director”) is responsible for evaluating whether to grant or deny requests for reasonable accommodations for students at the college. In evaluating requests, the Director will consult with the Office of Residence Life ("Residence Life"), the college food service provider, or other college staff, as necessary, to determine whether the requested accommodation is necessary and reasonable. Individuals with a disability who believe they need a reasonable accommodation must contact the Director of LEADS.

The Food Service Staff work closely with students to meet their dining needs.  Because of this effort and the variety of options available, it is rare for a student to need an accommodation verified by the Director in this area. However, for those students seeking an accommodation, the same procedures are to be followed as with housing accommodations.

Timing of Requests

Beloit College will accept and consider requests for reasonable accommodations in College residential life at any time. An individual with a disability must communicate with the Director of LEADS to request a reasonable accommodation.

For incoming students, the student making the request for accommodation(s) should contact (preferably in writing originally) the Director as soon as practicably possible after being admitted to the College and at least 60 days before moving into college housing. However, if the request for accommodation is made fewer than 60 days before the individual intends to move into College housing, the college cannot guarantee that it will be able to meet the individual’s accommodation needs during the first semester or term of occupancy. Final determinations will not be made until the new student has deposited to the college and completed the housing application process.

Returning students are to meet with and finalize housing accommodations requests for fall terms at least 30 days prior to Room Draw in the spring semester. If the request for accommodation(s) is made fewer than 30 days prior to room draw, the college cannot guarantee that it will be able to meet the individual’s accommodation needs during the following academic year. If the need for housing accommodation(s) arises when an individual already resides on campus, the student should contact the Director of LEADS and meet with the Director as soon as practicably possible. The College cannot guarantee that it will be able to meet the accommodation needs during the semester or term in which the request is received.

Absent exceptional circumstances, the College will attempt to provide a written response to a reasonable accommodation request within fourteen (14) business days of the Director receiving the request and will respond within an additional fourteen (14) business days of when documentation is received. 


When deemed appropriate by the Director, third party verification will be needed to substantiate that the student has a disability and that the individual with the disability needs the housing accommodation to fully participate in residential life.

A reliable third party is an appropriate and relevant professional who can ethically substantiate the individual's disability and the necessity for the requested accommodation. If the Director indicates that third party verification is needed after communicating with the student, the student is responsible for acquiring the third party verification.  For most housing accommodations, the Verification Form* is suggested as gaining the most relevant information from the third party.  For Emotional Support Animals, the ESA Verification Form, or verification with most of the similar contents of it addressed, is to be used.

If the third party returns the Verification Form without sufficient information for Disability Services to determine whether the requested accommodation is necessary, the Director of LEADS will inform the individual in writing of the verification’s insufficiency and may request additional information.

The individual making the request for accommodation must cooperate with the Director of LEADS and the residential life office in a timely manner in providing all information needed to determine whether the requested accommodation is necessary.

Determination of Reasonableness

The Director may deny the requested accommodation if it is unreasonable. An accommodation is unreasonable if it: (1) imposes an undue financial and/or administrative burden; (2) fundamentally alters college housing policies; (3) poses a direct threat to the health and safety of others or would cause substantial property damage to the property of others, including College property; and/or (4) is otherwise unreasonable to the operation of the College.

Note that the requested accommodation may also be denied if it deemed unnecessary for access.


If the Director determines a requested accommodation is warranted and is reasonable, the Director will email the res life office, with a copy to the student’s Beloit email, to communicate the determination.  The res life staff, if requiring additional information, will contact the student prior to placement in housing. Students are to respond to res life inquiries (often made via Beloit email) in a timely fashion so that they do not miss previously stated deadlines.

If the Director determines that a requested accommodation is not warranted or not reasonable, an email (via the student’s Beloit email) will be sent to the student with a copy to the res life office. Students may then engage in an interactive process with the Director to determine if there are alternative accommodations that might effectively meet the individual’s disability- related needs. 

An individual may also use the grievance procedure for students with disabilities available at https://www.beloit.edu/dss/policies/

Confidentiality and Recordkeeping

In processing requests for reasonable accommodations, the College will take all steps required by federal, state, and/or local law to protect the confidentiality of any information or documentation disclosed in connection with the requests. Such measures may include limiting access to such information to individuals specifically designated to determine and implement requests for reasonable accommodations, who will disclose the information only to the extent necessary to determine whether to grant the request, determine if the request is unreasonable, and implement any request granted, keeping all written requests and accompanying documentation in a secure area to which only those designated individuals have access, except as otherwise required by law.

Non-retaliation Provision

Beloit College will not retaliate against any individual because that individual has requested or received a reasonable accommodation in College housing.