Submit Signage Content

Members of the campus community can submit content to be included on digital signage.

Digital Signage - Examples of Posters

This content generally takes the form of “posters” promoting events, clubs, or opportunities, such as the examples given above. These posters may either be made by the submitter, or else made from a template in the signage system.

Making your own poster

You make your own poster, then submit it  as an image.

  • Gives full creative control and flexibility with the presentation.
  • If planning to also print posters, can make one design for both signage and print.
  • Requires following best practices to be readable and understandable.

Using a signage template

You submit text and an image, then the signage item is made for you.

  • Ideal for minimal text and a single image.
  • Does not require creative work or making your own design.
  • Avoids most concerns with best practices aside from using concise and understandable language.

Expectations for signage content

The expectations outlined in the Digital Signage Policy are intended to make sure content is accessible and useful for viewers, as well as promoting good practices within the college community to ensure that their content is promoted effectively.

Content promotion

Content design

Viewers may see signage at long distances or from smaller screens, so the primary requirement for signage content is for it to be easily readable and understandable

  • Use the full landscape orientation of the signage screens (1920px wide by 1080px tall) when possible. Content in a portrait orientation may be paired together.
  • Write text to be short and to the point. Make text as large as possible with high contrast with its background.
  • Keep colors, graphics, and visual elements simple where possible. Scannable elements like QR codes should be as large as possible. Avoid overlapping text and graphics.

Submitted content that does not meet this requirement may be sent back for revisions or will be converted to use a signage template instead.

Content duration

The other significant requirement for signage content is to be current and relevant

  • Content items may only remain on signage before it expires, while it is still relevant.
    (i.e. before an event happens, or before the deadline for an opportunity, etc.)
  • Content items should be scheduled to appear for at least one week.
    (Content submitted less than a week before expiring will most likely not be included.)
  • Content items may only appear on signage for one month at most. Event content items may only appear on signage one month before the event(s) take place. 
  • Signage managers may elect to make exceptions or use stricter limits, depending on circumstances. For instance, if there are many items to show in a given period, each item may be limited to a duration of two weeks.

Submitting content

To submit content to be considered for all-campus signage, please complete the Digital Signage Submission Form.

Submit your signage item

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