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ACM—Associated Colleges of the Midwest consortium consists of 14 liberal arts colleges: Beloit, Carleton College (Northfield, Minn.), Coe College (Cedar Rapids, Iowa), Colorado College (Colorado Springs, Colo.), Cornell College (Mt. Vernon, Iowa), Grinnell College (Grinnell, Iowa), Knox College (Galesburg, Ill.), Lake Forest College (Lake Forest, Ill.), Lawrence University (Appleton, Wis.), Luther College (Decorah, Iowa), Macalester College (St. Paul, Minn.), Monmouth College (Monmouth, Ill.), Ripon College (Ripon, Wis.), and St. Olaf College (Northfield, Minn.).

APAP—the Alumni/Parents Admissions Program (note plurals) helps with college fairs around the country, initiating and maintaining contact with prospective students.

AST—abbreviation for Alpha Sigma Tau sorority

academic deansee dean of the college.

academic degrees—when speaking generally, use doctorate, bachelor's degree, master's degree (note use of apostrophes). Specific academic degrees should be capitalized (ex: Bachelor of Arts degree); when abbreviated, they should include periods: B.A. degree, B.S. degree, M.A. degree, M.S. degree, M.D. degree, or Ph.D. degree.

For lesser-known degrees, such as Master of Fine Arts, Master of Public Administration, Juris Doctor, etc., spell out the entire title, using capitalization on all words except degree. Subsequent references to these degrees should use periods (ex.: M.B.A. degree, M.F.A. degree). Honorary degrees are only referenced if they are from Beloit College.

academic and administrative titlessee titles.

Academic Achievement Programssee TRIO Department.

academic honorssee Honors Day convocation.

Academic Senate—avoid reference to Faculty Senate because students and staff also make up the Academic Senate and its myriad committees.

Academic Strategic Planning committee—widely known as ASP, this committee within Academic Senate focuses on comprehensive planning for the strategic needs of the academic program of the college.

acronyms—generally, do not use periods, unless an organization's style calls for them. (One exception is "a.k.a." when used for "also known as.")

HOWEVER, when using a person's initials or talking about academic degrees, use periods: B.A., B.S., M.A., M.S., M.F.A., M.D., Ph.D., etc. Consider spelling out lesser-known degrees (such as Master of Fine Arts or Master of Public Administration) on first reference.

Avoid using all-caps for words that are not true acronyms, even if a company's style does so; instead, capitalize only the first letter of each word.

admissions—capitalize the formal name (Office of Admissions) and the casual (Admissions Office). The senior staff member for student admission is the vice president for enrollment services. The recruitment officers are admissions (note plural) counselors.

addressessee states.

adjunct faculty member—person not on tenure track whose association with the college is more permanent. This designation may be combined with any rank (assistant, associate, etc.) This designation may also be used for staff members who hold faculty rank. (Other schools may use different guidelines.)

administration/administrators—use staff instead; "senior staff" refers to corporate officers plus the Chief Information Officer, the director of Institutional Research and Planning, the director of Communications and Marketing, the vice president of Human Resources and Operations, and the chair of the Academic Strategic Planning Committee (ASP). Corporate officers are elected by the board of trustees and include the college president, the provost, dean of students, three vice presidents, and the secretary of the college.

advisor

Advising Practicuma semi-annual event (held in both fall and spring semesters) in which classes are cancelled so that students can reflect on their goals, gain specific advice from faculty, and attend workshops that help them get the most out of their education. 

African-American—use hyphen (same for other ethnic groups, such as Japanese-Americans). Be sensitive to the true ethnicity of other black people, such as Jamaican-Americans, or black people from other countries. Other terms to consider: minorities, ethnic minorities. (Note: The national month of observation is called Black History Month.)

Aldrich Field—intramural playing field at the northwest edge of campus, near Aldrich Hall.

ALL CAPS—avoid using all capital letters for words that are not true acronyms, even if a company's style does so; instead, capitalize only the first letter of each word.

Alliance, The—special-interest house for people who support gay and lesbian students.

alma mater—no caps and no italics; considered an English word.

alphabetizing—when listing people, states, languages, or countries, for example, add order to the list by alphabetizing it. Company names and foundations should be alphabetized by last name if it is clearly a person's name (Matilda Wilson Fund would be under W); otherwise, alphabetize by the first major word (Dr. Scholl Foundation would be under D, Fillmore Thomas Co. is under F, Lyford Cay Foundation is under L). Mac and Mc should be alphabetized in the M section according to the second letter.

alumni

  1. singular vs. plural: One man is an alumnus; one woman is an alumna; several men, or a group of men and women, are alumni; several women are alumnae. The casual reference to "alum" should be avoided.
  2. new names: Alumni who have changed their names since graduating, such as alumnae who assumed the last name of their husbands, will be listed by both the new name and the name by which they were known while attending Beloit. (Example: Jane Smith Johnson)

also, see alumni class years entry.

Alumni Association—refers to the Beloit College Alumni Association.

Alumni Association Board of Directors

Alumni Association Executive Board—no longer used. The name as of fall 1999 is Alumni Association Board of Directors

Alumni Award—an honorary award given by the Beloit College Alumni Association in honor of service to the college and the Alumni Association.

Alumni and Parent Relations—capitalize the formal name (Office of Alumni and Parent Relations) and the more casual reference (Alumni Office). See Development Office.

alumni class years

  1. regular use: In most cases, use the apostrophe and the last two digits of the graduating year tacked directly onto the alumni names-no space and no comma between the name and year. (Example: John Smith'98 sang.) This construction does two things: avoids an apostrophe that faces the wrong way and eliminates the separation of class year from the name in a column of type.
  2. for classes in another century: When needed to avoid confusion, use all four digits of the class year, surrounded by commas and spaces. (Example: John Smith, 1898, founded the group.)
  3. couples: a. both alumni: Generally, list the year with each of their names, and be sure the woman-if she has a maiden name and married name-is listed last, to avoid repeating the last name. (Example: John'45 and Jane Taylor Smith'46). Be sensitive to exceptions, such as when the woman is the subject, and her spouse, whether alumnus or not, is also mentioned. (The Honor Roll of Contributors publication strives for "progressive consistency" by always listing the woman first.) b. just the man is an alumnus: Do not list the woman's maiden name (Examples: John'45 and Jane Smith or Jane and John Smith'45), unless that is also her married name (Example: John Smith'45 and Jane Taylor). c. just the woman is an alumna: List the couple as follows: John and Jane Taylor Smith'46 (woman has new married name), or Jane Taylor'46 and John Smith (woman kept her maiden name).
  4. To indicate a parent of alumni or a current student, use parentheses to set off a capital P, and an apostrophe followed by alumni year. No space between the P and the apostrophe or the year (P'84).

alumni trusteessee board of trustees.

a.m./p.m.—use lower case with periods instead of "o'clock." Put a space between the number and the first letter. No space is needed between periods. (Examples: 8 a.m.; 7:30 p.m.)

American Indian—Native American is another option. When referring to the builders of the campus mounds, use Indian (North American as a modifier is understood in this case).

AmeriCorps (note capital C)—national service program that allows people of all ages and backgrounds to help pay for education in exchange for a year of service.

ampersand (&)—use this symbol only if it is part of an official title; otherwise, spell out the word "and."

anniversaries—use lower case for centennial, sesquicentennial, bicentennial when referring to general anniversaries. (Beloit will celebrate its bicentennial in 2047. The programs help celebrate the Beloit College sesquicentennial.)

annexsee Pearsons Hall.

Annual Fund—no longer used. Now known as the Beloiter Fund.

anxious—use when referring to anxiety, not eagerness.

aPC, "Little"—Academic Performance Committee of the Academic Senate.

archaeology

archives—use lower-case letters when referring to the items in the archives. Capitalize when referring to Archives (the place)—also Beloit College Archives—located on the library's lower level. see appendix.

art graveyardsee Student Sculpture Garden and appendix.

Associated Colleges of the Midwestsee ACM