Commencement 2014
Welcome to the Beloit College Commencement overview page. Please use the information below and the links to the right to find more information and to sign up for events.
THE COMMENCEMENT CEREMONY
PARTICIPATION
Eligibility for Participation and Requests to be Absent
Students whose degree requirements are completed or expected to be completed any time between September 1, 2013, and August 31, 2014, are considered members of the same class and included alphabetically in the Commencement program listing. They are expected to participate in the Commencement exercises unless excused in advance by the college registrar. Students who do not expect to complete their requirements until December 2014 may be granted permission to participate in the Commencement ceremony upon notice to the Registrar’s Office of their intention. No degree will be awarded in absentia except where specifically approved by the college registrar.
Diplomas
In order not to differentiate between those completing their work in different terms, all candidates for each degree will be presented together. All graduates who have completed all requirements by Commencement day and who have no outstanding financial obligations to the college will receive their diploma during the ceremony. All others will receive their diplomas through the mail.
Participants should keep the folder received from the president to hold the diploma.
THE CEREMONY
Procession (Outdoors, assuming good weather)
The procession for Commencement will form PROMPTLY AT 10:30 a.m., Sunday, May 18 (Those wearing honors cords should arrive at 10:15 a.m.), on the sidewalk along College Street in front of the World Affairs Center and Godfrey Anthropology Building. Class marshals will line up the graduating class in one long line alphabetically within degree categories: B.A. candidates first, B.S. candidates second. Signs will help you locate the proper place for your degree and name. Once you are in the proper place, PLEASE STAY THERE!
Once the class has lined up, the marshals will divide the line in half to form two files (a double line) that will be led and followed by the marshals. The procession begins! When the leading marshals reach a point on the sidewalk opposite Middle College, the files will stop and open, facing inward; then the faculty/staff — in a traditional gesture of respect — will pass between the opened files. When the faculty/staff have passed, the class members should again close ranks and proceed to their seats as directed by the marshals. The right file will be seated in the section on the right of the center aisle, the left file will be seated on the left. Please remain in the proper order so you can move to the platform at the correct time. The tassel should be on the right side of your cap at this time.
During the degree presentation ceremony, candidates in each degree category should rise as a group at the request of the chief academic officer and proceed to the platform as directed by the class marshals. The president makes a statement formally conferring the degree on all eligible candidates.
Honorary hoods are awarded to the top-ranking B.A. and B.S. graduates. The B.A. hood and degrees will be awarded first, the B.S. hood and degrees second.
Each candidate should pause on the ramp until his/her name is announced. The candidate then ascends the ramp, receives the diploma folder from the president, and shakes his hand before proceeding across the platform. Candidates should shift the cap tassel to the left side after receiving the diploma folder. As you leave the platform, the class marshals will direct you back to your seat.
Note: In case of inclement weather, the ceremonies will be held in the Flood Arena of the Sports Center, and you will be lining up in the old Field House (the southeast corner door will be open for you). Please be there by 10:30 a.m. The class marshals are responsible for getting you where you need to be at the proper time. They will need your cooperation because they have only 20 minutes to organize everything before the procession begins at 10:50 a.m. Please respect the marshals’ requests. Even though inside, after you form two lines, the faculty/staff will pass between your opened files and then lead the procession up the stairs to the Sports Center Arena. Just follow the lead of those in front of you.
Recessional
Outdoors, the platform party, trustees, faculty/staff ranks, and graduates will formally recess. Class members should remain in their seats until the platform party and faculty/staff have recessed via the central aisle and then join the recessional at the direction of the class marshals. As the double file of graduates leaves, you will pass through the separated lines of the faculty and administrators—as a final formal salute and farewell to each other. During this last gesture, please keep moving so those behind you are able to finish the ceremony and then get to their friends and family.
Ticket and Seating Arrangements
No tickets are required for seniors, parents, and guests for either the Baccalaureate service or the Commencement exercises. Adequate seating will be provided for Commencement guests whether the ceremony is held outdoors or in the Sports Center.
ORDERING CAPS, GOWNS, GRADUATION ANNOUNCEMENTS FOR THE CLASS OF 2014
Caps and Gowns
Students: Contact Turtle Creek, The Beloit College Bookstore, in person or by phone to order caps and gowns for Commencement. Turtle Creek is located at 444 E. Grand Ave. in downtown Beloit. To reach Turtle Creek by phone, call 608-363-2375. Hours of Operation are: Monday-Friday from 10 a.m.-5:30 p.m. Saturday from 10 a.m.-5 p.m. Closed Sundays.
The pre-order deadline for caps and gowns is Tuesday, March 11, 2014. Those who pre-order will receive a discounted price of $34.98 per set. After that date, cap and gown sets will be available at the bookstore approximately one week before the Grad Fair on Tuesday, April 15, 2014 for $39.98. Students and families may order invitations, announcements, and thank you cards on the Herff Jones site (www.herffjones.com/college/
Announcements and Class Rings
To order caps and gowns, class rings, invitations, announcements, thank you note cards, and envelopes, go to: www.herffjones.com/college/graduation or attend Beloit’s Senior Grad Fair on Tuesday, April 15, 2014, at Turtle Creek Books from 10 a.m. to 5:30 p.m. Students may also pick up a brochure from Turtle Creek showing all of the merchandise available for graduates.
Honor Students
Honors cords will be given to honor students to be attached to their gowns for the ceremony. The college registrar will distribute while the class is lining up for the procession.
BACCALAUREATE
This traditional secular program will be held on Saturday, May 17, at 4:45 p.m., immediately following the president’s reception (see below).
Baccalaureate will be held at Eaton Chapel. All seniors, parents, and other Commencement guests are invited to attend the program which will feature members of the class of 2014.
SENIOR CLASS ACTIVITIES
President’s Reception for Seniors and Parents
All seniors and members of their families are cordially invited to attend the President’s reception for the class of 2014 at the President's House, Saturday, May 17, from 3 p.m. until 4:30 p.m., preceding the Baccalaureate service in Eaton Chapel. In case of inclement weather the President's Reception will be held under the tent on Pearsons Lawn.
Departmental Receptions
Seniors and parents are invited to attend gatherings being sponsored by many departments on Saturday or at other times during the weekend. The times and place of these gatherings will be posted when they become available and will be announced to departmental majors.
Anthropology: TBA; Godfrey lobby, Logan Museum of Anthropology
Contact: Jean Brady 608-363-2361
Art/Art History: TBA
Light snacks and beverages will be served.
Studio art and art history majors, their families, and guests.
Contact: Cheryl Mikulecky 608-363-2396
Biology, Biochemistry & Chemistry: TBA; atrium, Center for the Sciences
Biology, biochemistry & chemistry majors/minors, their families, and guest.
Contact: Doreen Dalman 608-363-2226
Economics: TBA; The Beloit Inn, 500 Pleasant St.
Continental breakfast and beverages will be served.
Graduating economics department seniors, their families, and guests.
Contact: Jennifer Kodl 608-363-2775
EDYS: TBA; Fireplace Lounge (2nd floor), Morse-Ingersoll Hall
Continental Breakfast and beverages will be served.
Graduating EDYS majors, their families, and guests.
Contact: Kathryn Johnson 608-363-2325
English: TBA; South Lounge, World Affairs Center
Refreshments will be served (fruit, cheese & crackers, cookies & coffee)
Graduating English department majors/minors, their families, and guests.
Contact: Kristen Gonstead 608-363-2079
Geology: TBA;
Contact: Doreen Dalman 608-363-2226
Health & Society: TBA; atrium, Center for the Sciences
Light refreshments and beverages will be served.
Health and society majors/minors, their families, and guests.
Contact: Doreen Dalman 608-363-2226
History: TBA; Fireside Lounge, Morse-Ingersoll Hall
Light refreshments and beverages will be served.
History majors/minors, their families, and guests.
Contact: Eula Buchanan 608-363-2187
Mathematics & Computer Science: TBA; Mathers, Pearsons Hall
Refreshments served in conjunction with breakfast that is offered in the Main Dining Room.
Mathematics and computer science majors/minors, their families, and guests
Contact: Doreen Dalman 608-363-2226
Modern Languages: TBA; North Lounge, World Affairs Center
Refreshments will be served (fruit, cheese & crackers, cookies & coffee).
Graduating modern languages department majors/minors, their families, and guests.
Contact: Kristen Gonstead 608-363-2079
Music: TBA; lobby, Hendricks Center for the Arts, 409 Pleasant St.
Coffee & desserts will be served.
Open to all students who have been involved in music during their time at Beloit, their families, and guests.
Contact: Beth Pohl 608-363-2366
Philosophy & Religious Studies: TBA; Fireside Lounge, Morse-Ingersoll Hall
Brunch style breakfast will be served.
Philosophy & religious studies majors/minors, their families, and guests.
Contact: Eula Buchanan 608-363-2187
Political Science & International Relations: TBA;Bushel & Peck's, 328 State St.
Brunch style breakfast will be served.
Political science & international relations majors/minors, their families, and guests
Contact: Eula Buchanan 608-363-2187
Psychology: TBA; 2nd floor bridge, Center for the Sciences
Light refreshments and beverages will be served with a toast at 2 p.m.
Psychology majors, their families, and guests.
Contact: Doreen Dalman 608-363-2226
Sociology: TBA; Mead Room, Pearsons Hall
Refreshments served in conjunction with breakfast that is offered in the Main Dining Room.
Graduating sociology seniors, their families, and guests.
Contact: Jennifer Kodl 608-363-2775
Theatre, Dance & Media Studies: TBA; lobby, Neese Complex
A light lunch will be served (sandwiches, chips, vegetables, and beverages)
TDMS majors/minors, their families, and guests.
Contact: Val Annis 608-363-2767
OTHER INFORMATION
Whether the Commencement ceremony is indoors or outdoors, it is a smoke-free event. Smoking is only allowed in a designated area. (For outdoor ceremony, a smoking area is located at the corner of Chapin and College Streets. For the indoor ceremony, it is located 15 feet outside the building entrance.)
Parents Hospitality Room and Lodging Accommodations
The main dining room and annex of Pearsons Hall will be open as a hospitality area for parents and other guests of seniors Sunday, May 18, from 8:30 a.m. until 10 a.m. No guest housing is available on the campus during Commencement weekend, and those needing overnight housing during Commencement are urged to confirm reservations with area motels or hotels as soon as possible. For a listing of local accomodations click here.
Handicapped Parking: Handicapped parking will be available for those with disabilities or special needs on the 600 block of College St. A drop-off area is designated on the corner of Chapin and College St. for those wishing to drop off elderly or special needs individuals who do not require handicapped parking. If you have any special guest needs, please contact Tiffany Warren at 608-363-2242 to make arrangements.
Hearing Impaired: Signers will be available during the Baccalaureate and Commencement ceremonies for your convenience. If you have a guest with a hearing impairment, please contact Tiffany Warren at 608-363-2242 to make seating arrangements.
Picnic on the Mounds
Box lunches are available for purchase on Commencement day at the picnic tent on the lawn of Pearsons Hall. Boxed lunch tickets that have been pre-ordered can be picked up at the white picnic tent on the lawn of Pearsons Hall. Signage will direct you to the appropriate table. In the event of inclement weather, lunch tickets and pre-ordered lunch tickets will be picked up in the Atrium of the Center for the Sciences. Seating is limited. Pre-orders are available until Friday, May 16. Reserve yours now.
Photographs of Graduates
Arrangements have been made with GradImages for a professional photographer to record the moment you are awarded your diploma. You will receive a free passport-sized, full color proof in the mail approximately one week after the ceremony. There is no obligation to purchase. You have the option of ordering from a variety of packages. By pre-registering here your proofs will be sent directly to you within 72 hours.
Flowers
The Beloit College Mortar Board Society will be selling flowers at Commencement for your convenience. Rose bouquets are $20 for a half-dozen and $25 for full dozen and will be available prior to Commencement exercises and after. Thirty-percent of all proceeds go to the Mortar Board Society. Mortar Board is the premier national honor society recognizing college seniors for superior achievement in scholarship, leadership, and service.
Honors Programs
The annual Academic Honors Program will be held TBA. The ceremony will include the presentation of departmental prizes and awards to students and an address to the honorees by a professor of the college.
COMMENCEMENT MEAL SERVICES
The Chapin Dining Hall will serve graduating seniors holding meal tickets and other students authorized to remain on campus to assist with Commencement as ushers, musicians, or in other official capacities. Others wishing to eat in the dining hall may purchase meals at the door. D.K.’s Snack Bar in Pearsons Hall will be open to students and campus visitors for sandwiches and light snacks through Tuesday, May 13, from 7 a.m. until 2 p.m., and also on Commencement morning for continental breakfast service.
Commencement weekend serving hours:
Chapin Dining Hall
Wednesday, May 14
Dinner - 4:45-7 p.m. ($8.25)
Thursday, May 15
Breakfast - 7:30 -9 a.m. ($5.75)
Lunch - 11:30 a.m.-1 p.m. ($7.00)
Dinner - 4:45-7 p.m. ($8.25)
Friday, May 16
Breakfast - 7:30-9 a.m. ($5.75)
Lunch - 11:30 a.m.-1 p.m. ($7.00)
Dinner - 4:45-7 p.m. ($8.25)
Saturday, May 17
Continental breakfast ($3.50)
Lunch - 11:30 a.m.-1 p.m. ($7.00)
Dinner – 6-7 p.m. after Baccalaureate - ($8.25)
D.K.’s Snack Bar, Pearsons Hall
Sunday, May 18
Complimentary continental breakfast (pastries, coffee, juice, fruit)
8:30 a.m.-10 a.m.
Campus Museums, Library, Bookstore, and Stadium Hours
• The Logan Museum of Anthropology
Saturday: 11 a.m. – 4:30 p.m.
Sunday: 9 a.m. – 11 a.m. and 12:30 – 4 p.m.
• Wright Museum of Art
Saturday: 11 a.m. to 4:30 p.m.
• Morse Library
Saturday: noon – 5 p.m.
Sunday: 10 a.m. – 2 p.m.
• The Turtle Creek Bookstore (444 East Grand Ave.)
Friday: 10 a.m. - 5:30 p.m.
Saturday: 10 a.m. – 5 p.m.
Sunday: 9 a.m. – 3 p.m.
• Strong Stadium
Saturday: 1-4 p.m.
Other campus buildings also will be open during the weekend as posted.
Residence Hall Check-out Reminder
Seniors must check out of residential hall rooms by 8 p.m., Sunday, May 18.
Non-Seniors must be out of their rooms by 5 p.m., Wednesday, May 14.
Don’t forget your bikes in the bike racks and remove any items in student storage.
Any student (including seniors) needing an extension of check-out time, including those working for Commencement or otherwise involved with the program, should discuss their particular situation with staff in the Office of Residential Life.
QUESTIONS:
Communications and Marketing
Tiffany Warren
631 College St. (across from the World Affairs Center)
608-363-2242
608-312-9197(cell)
email: warrenta@beloit.edu
Registrar
Mary Boros-Kazai
608-363-2640
email: boroskaz@beloit.edu
