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New bereavement policy in place

February 28, 2011


The staff bereavement leave policy has been updated to reflect a more contemporary definition of family, recognizing that not all family relationships include blood or legal ties. The timing of this change corresponds to the college’s partnership with the Beloit Regional Hospice through a grant called It’s About How You Live – At Work, which focuses on supporting employees who are faced with serious illness, health care responsibilities for a family member, or end-of-life issues, as well as evaluating work-life policies and practices.  The new bereavement leave policy takes effect immediately.

Beloit College grants leave with pay to all part-time and full-time employees to attend the funeral, memorial service, or post-death tribute for a family member. Upon the death of a family member, an individual may take up to three days to make arrangements and attend services for the deceased. An employee may request up to two additional bereavement days when family responsibilities require significant involvement in planning funeral arrangements, handling legal matters, or disposition of assets.

Family members covered by this policy include any individual related by blood or affinity whose close association with the employee is equivalent to a family relationship. 


Procedure for eligibility and reporting:

The employee must notify the department head or supervisor about the need for bereavement leave as soon as possible.  The department head, supervisor, or employee should notify the Communications and Marketing Office, which will assist the employee in sending any desired notices to campus.

The employee may be required to furnish an official record of death such as a newspaper obituary notice.

Staff must report the bereavement leave on their time sheet or absence report. Time in addition to the bereavement leave may be taken with the approval of the department head or supervisor, but such additional days will be counted as PTO time or as leave without pay if no PTO is available. Staff not eligible for PTO may request leave without pay.

The Human Resources Office will assist the employee or family with any applicable Beloit College insurance claims.