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Tuition Payments and Finances

Here’s what you need to know about tuition payment, financial aid, on-campus work study, and student employment.

Paying Your Tuition

The Accounting Office will mail your fall semester bill no later than June 23. Payment is due by August 11, 2017.

Students may also view their fall semester bill on the Portal. (No parent access at this time.)

• Click on the 'Financial Services' tab
• Click on 'My Account Info'
• Click on 'Course and Fee Statement'
• Click on 'Generate my Course and Fee Statement'
• Click on 'View my Course and Fee Statement'

Payment Options

Check payment

Please be sure your student name and ID number appear on checks. 

Make all checks payable to "Beloit College" and mail:

• Checks paid by family or 529 plans to:
Board of Trustees of Beloit College
PO Box 681150
Chicago, IL 60695-2150
• Checks paid by foundations, scholarship agencies, or parent employers to:
Beloit College Student Accounts
700 College St., Box 33
Beloit, WI  53511
• Checks mailed by UPS or Fed Ex:
J.P. Morgan Chase Bank NA
131 S Dearborn, 6th Street
Chicago, IL  60603
Attn: Board of Trustees of Beloit College LXB 681150
Online payment options/monthly payment plans (TMS)

Beloit College strongly endorses the use of Tuition Management Systems (TMS), our third party payment option. The college contracts with TMS to offer an interest-free monthly payment plan to families who wish to spread out their college costs over time. This option is not a loan, but rather a contract you establish with TMS to pay a certain amount over the course of the current academic year.You can enroll online or by calling 800-722-4867.

TMS Semester Payment Plan Options ($40 enrollment fee per semester):

Fall Semester
- Beginning in June - 6 payments due on the 15th of the month
- Beginning in July - 5 payments due on the 15th of the month
- Beginning in August - 4 payments due on the 15th of the month
- Beginning in September - 3 payments due on the 15th of the month

Spring Semester
- Beginning in December - 5 payments due on the 15th of the month
- Beginning in January - 4 payments due on the 15th of the month
- Beginning in February - 3 payments due on the 15th of the month

Pay-In-Full Options:

- Make a One-Time Payment – eCheck (Transfer from Checking or Savings Account) - No fee
- Make a One-Time Payment – Credit Card (Visa, MasterCard, Discover, American Express) - 2.99% Convenience Fee or $1.00 minimum 

Wire Transfers

Contact the Beloit College Accounting Office at (608)363-2214 or studentbilling@beloit.edu for wire transfer instructions.

Late payments

If your payment is late, you’ll be charged $175 unless you’ve made prior arrangements with the accounting office. Late payments may also result in not being able to register for classes or receive transcripts, as well as limited use of campus facilities.

If you have questions about your account, contact Accounting/Student Billing at 608-363-2207, 608-363-2239, or studentbilling@beloit.edu.

Tuition Insurance Program

Beloit College offers an optional tuition insurance program. The Tuition Refund Plan through GradGuard, provides coverage for tuition, fees, room, and board if you are required to withdraw from school due to a medical or mental health illness before the semester is complete. The program is designed to supplement Beloit College's standard refund policy.

Paying for your books (beginning August 1)

After you have either paid your tuition or contracted a payment plan with TMS, you will be approved (by the Accounting Office) to charge required course materials to your student account at Turtle Creek Bookstore-Barnes & Noble, Beloit College's official bookstore, located in downtown Beloit.

Financial Aid

This spring, you received information about any financial aid you’ve been awarded. Additional communication about your financial aid will come to you via your Beloit College email address (which is one more reason to check it regularly!).

Federal Direct Student Loans

The Federal Direct Loan program allows eligible students to file a Free Application for Federal Student Aid (FAFSA) and borrow a fixed amount, determined by year in school, and how many years spent in college. The loan(s) may be subsidized or unsubsidized, depending on your eligibility.  Loans are processed online during the summer, prior to your arrival on-campus.

Beloit College and Strong Loans

The Financial Aid Office will evaluate a student’s demonstrated need during the financial aid process. A loan will be included in your financial aid package, if you’re eligible. If you wish to utilize the Beloit College Loan or Strong Loan, you must accept the loan and complete the master promissory notes and counseling process with our servicer, University Accounting Service (UAS); click on “Review and Sign Your Loan” for each loan. You will complete this process during the summer prior to the start of classes.

Federal Direct Parent Loan (PLUS)

The PLUS Loan allows a credit-worthy parent to borrow up to the difference between a student’s total cost of education and any aid that has been offered. Similar to the direct student loans, the PLUS Loan will be processed the summer before fall semester begins.

Work Study, Campus Employment, and Finding Jobs

Students whose financial aid packages include either work study or campus employment are given priority for job consideration.  If your financial aid award includes work study or campus employment, you are encouraged to find a position on campus within the first three weeks of class; during this time, campus supervisors are encouraged to hire students who have work as part of their financial aid. Available positions will be posted online during the summer. Most positions pay Wisconsin minimum wage ($7.25/hour). More varied opportunities may exist for you after your first year.

It’s your responsibility to seek and secure work on campus. Food service (Bon Appetit) hires a significant number of students and has the most (and most flexible) hours. The student employment website is the primary source of position listings, though we encourage you to network with departments as soon as you arrive (or even prior to arrival).

If you have not been offered work study or campus employment as part of financial aid but want to work on campus, you may apply for positions starting September 11.

Applying your Earnings to your Tuition Balance and Direct Deposit

You can opt to have your work-study earnings automatically applied as a payment toward your tuition. We will help you set this up on move-in day when you complete your direct deposit form. If you do not apply your earnings to tuition, or if your student account does not have a balance due, your earnings will be deposited into your bank account each payday to help cover indirect costs like books or travel. 

Work eligibility

To be eligible to work on campus, you must fill out an I-9 form, a W-4 form, and an earnings authorization form. Don't worry about completing these forms before arriving on campus; the Payroll Office will explain the details on move-in day. For that, you will need to bring the identification documents listed below. You will complete this paperwork in Pearson’s Hall right after you get your college ID photo taken.

Once your paperwork is processed, you’ll be given an Employment Authorization Card and instructions for accessing our online time entry system. This card verifies that you can legally begin working on campus.

Identification documents for paperwork—bring these with you!

The most common combinations of documents required to complete employment paperwork are listed below.

     • U.S. Citizens and Permanent Residents
U.S. Passport or Permanent Resident Card (unexpired); or
D​river’s license or photo ID AND Social Security card or birth certificate
     • Non-U.S. Citizens
Proof of identity and, if applicable, eligibility to work on campus
     • Students With Bank Accounts
Bank routing and account numbers (a voided check has this information)
These details will provide the information needed for electronic deposit offinancial aid refunds and earnings from your campus job.

You must bring the original documents: copies don’t count.

A full list of accepted documents is available online.

What if I don’t have work study and I’m not planning to work on campus?

While you may not have plans to work right away, it is very likely that you will work on campus, host a prospective student, participate in a summer research program, or receive funding for an off-campus experience during your time at Beloit College. Why wait? Take care of payroll paperwork on move-in day and you will not have to worry about it later. Plus, your parents can take your important ID documents home with them for safe keeping.

Pay Periods

Beloit College processes student payroll twice each month. You will be paid on the 15th of each month for work done in the second half of the previous month and on the 30th/31st of each month for work done in the first half of
that month.

Taxes

Beloit College will withhold Wisconsin income tax from your wages unless you claim exemption from withholding as an Indiana, Kentucky, or Michigan resident. Illinois residents are subject to Illinois withholding. Your work study is exempt from Social Security and Medicare withholding during the academic year.