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Fall'18 Checklist

All of the tasks you need to complete are listed below. Links to helpful information can be found at the bottom of the page. If you have questions, please contact the Admissions Office at 608-363-2500. (A full directory can be found here.)

Beloit College Housing Agreement and Placement Questionnaire
Instructions were sent in your admission packet, with a due date on or before your date of deposit.
Deadline: now
Office of Residential Life

FYI Class Registration *first-year students only
Deadline: now
Office of Admissions

Join the Beloit College Class of 2022 group on Facebook!

□ Make the Terrarium your homepage.
This page is where you'll find links to email, the Portal, Moodle, updates on campus events, and more.
Activate your Beloit College email account
Your username and temporary password were sent by mail with Becoming a Beloiter: The Guide (look in the front pocket). International students should have received this information in an email. Once your email has been activated, go to the Terrarium, scroll down, and click on the blue "Email" box.
If you are unable to access the Password Manager System, please contact the IT Help Desk at 608-363-HELP (4357) or email **State in the email subject line that you need "Password support"**
Final transcripts (submit official copy):

High school (must include graduation date)

College transfer credit (if applicable)

AP/IB/GCE A-Level/other credit by exam (if applicable)

Deadline: August 1
Office of Admissions

Log in to the Portal and click on the "New Students" tab at the top to complete the forms listed below:

*If you are unable to access the Portal, please contact the IT Help Desk at 608-363-HELP (4357) or email **State in the subject line, "Password Support"**

□ Vehicle Registration/Parking Permit Request Form (Parking Policy)
  • Bringing a vehicle is not recommended.
  • A limited number of permits are issued by lottery.
  • A request to be included in the lottery must be completed prior to July 1.

□ Questionnaire for Advisor

Allow 30-45 minutes to complete
Deadline: July 15

□ Emergency Contact Information

Deadline: July 15

□ Parental Education Form

□ Preferred Name Change (optional)

□ Flight Arrival Information

  • International students only
  • Deadline: July 15

Health Forms

  • Deadline: July 15

□ Health Insurance Waiver Form or Health Insurance Selection Form  (*Domestic students only)

Domestic students: All degree-seeking students must provide proof of health insurance.
Those who do not provide proof of insurance by July 31 will be billed for an insurance plan offered by the college.
International students: Health insurance coverage is automatic and mandatory. You will be billed.
Athletics Medical Forms (NCAA athletes only)

You will receive more information from your coach and our athletic trainer.

Deadline: July 15 

Publicity and Photo Opt Out Form
Deadline: July 15
Communications and Marketing

□ "Coming to Beloit" online survey
By taking this short survey, you'll be able to see how current and former students describe their experience coming to college, and then be able to share your own thoughts and feelings about becoming a Beloiter. Your thoughts will help give future students a better idea of what to expect, helping to improve their transition. This survey should take approximately  30 minutes to complete.
    Accessible via the Portal, July 1
    Deadline: July 31
Sexual assault awareness assignment
Deadline: July 31 (This online tutorial should take about 2 hours.)
Dean of Students' Office
New Student Days T-Shirt Order Form (optional)
Order open after June 15.
Deadline: August 1
Student Engagement and Leadership

□ PLUS Application
*if applicable/domestic students only

Deadline: August 1, process completion date to meet the fall semester payment deadline in mid-August.
Office of Financial Aid

□ Direct Loan Processing: Complete Loan Counseling and Master Promissory Note
*if applicable/domestic students only

Deadline: August 1
Office of Financial Aid

Beloit College and/or Strong Loans: Accept Loan, Complete Loan Counseling and Master Promissory Note
if applicable/domestic students only; forms are available beginning May 15 and can be completed online.
Deadline: August 1
Office of Financial Aid

□ FERPA Release Form
Authorizing release/disclose of financial aid, billing, and/or tax info to designated individuals
• Expect to receive an email message with the following from the Office of Residential Life by July 15
□ Residence Hall Room Assignment
□ Campus Mailbox Assignment
□ Refrigerator/Microwave Rental
Linen sets (optional purchase)
• Billing Statement
Your bill will be sent by mail on June 22, at which time it will also be available on the Portal.
Accounting Office
Tuition payments due by August 10, 2018
□ Payment Plan (optional)
Enroll online with Tuition Management Systems

Tuition Insurance Plan (optional)
Enroll online no later than August 27, 2018 (1st day of classes)

Preferred payment method for campus employment and student account refunds
Authorization for Payment on Account/Direct Deposit/Direct Payment

You will complete this form when you arrive on campus.
Human Resources

Bring the following to campus for work authorization, summer grants, and other paid opportunities:
(original documents, not copies)

U.S. Citizens and Permanent Residents
□ An unexpired U.S. Passport or Permanent Resident Card (unexpired) OR A d​river’s license or photo ID

□ A Social Security card OR birth certificate (original or certified copy)
Note:  If you are under the age of 16, you must bring your Social Security card AND your birth certificate.

Non-U.S. Citizens
□ Proof of identity and, if applicable, eligibility to work on campus
Students With Bank Accounts
□ Bank routing and account numbers (a voided check has this information)
• Bike Registration
Bike registration is completed online when you arrive on campus.
Security & Safety Office

Helpful Links (information only)