To read about Beloit’s Spring 2021 plans, visit our Back at Beloit information site.

Employee Information

We are working together to prioritize protective health practices, self-care, and care of others. 

Begin following protective practices and doing a wellness check no less than 14 days before returning to the campus on a regular basis. If you feel ill or experience symptoms, do NOT come to campus. 

All faculty and staff will be provided with a face covering (mask and/or face shield), hand sanitizer, and cleaning products, such as sanitizing wipes or cleaning spray, to use on commonly touched surfaces. 

Before returning to campus, all employees must view a Returning to On-Campus Work presentation and complete a Returning to On-Campus Work Acknowledgement Form

Some faculty and staff may have reasonable concerns about returning to on-campus work due to the uncertainties associated with the COVID-19 virus. Faculty should contact the Provost’s office about your plans. Staff supervisors are encouraged to offer flexibility in the number of days, times of day, etc., as staff return to campus. Where possible, staff may continue to work remotely in consultation with their supervisor and Human Resources.

All faculty and staff must follow these practices:

  • Wear a mask/face shield/face-covering at all times, inside and outside, unless you are alone in a personal space, such as your office, dorm room or home.
  • Self-evaluate your health status and symptoms on a daily basis. Begin this practice at least 14 days before you plan to return to the campus on an extended basis. Stay home when ill or experiencing any symptoms for which there is not a known explanation.
  • Cover your cough
  • Avoid touching your face
  • Wash hands frequently. When hand-washing facilities are not available, use hand sanitizer which will be available throughout campus.
  • Obtain COVID-19 testing when experiencing symptoms
  • Cooperate with quarantine/isolation requests.

Department and office operations

Administrative offices developed detailed plans for the academic year, and many will offer both in-person and virtual services.

Faculty have worked with their academic departments and attended workshops facilitated by the Teaching and Learning Initiative and Career Channels to develop new teaching plans for the academic year. With the goal of combining flexibility with academic rigor and active participation, their redesigned courses provide students with changed, but still innovative and engaging learning experiences.

Some staff whose work requires them to be on campus will continue to do so.  Housekeepers and facilities staff have been working to clean and disinfect surfaces in all buildings, as well as create new traffic patterns and install protective barriers where needed. Security staff continue to be the point of contact if you need to visit campus. Notify them before visiting your office or any other campus building.

Some faculty and staff will return to in-person teaching and working on campus. Others may continue to teach and work remotely.  Offices may use staggered scheduling to ensure distancing requirements. Information about whether a class or service is virtual and how offices are operating will be made available as those decisions are made.

For non-travel meals and food, institutional funds may not be used for dine-in meals at restaurants.  Food that is obtained via carry-out or delivery is allowable, as long as expenditures are consistent with college financial policies and all personal protective practices are followed.

Gatherings and events

When planning meetings or events, if the goal can be accomplished virtually, that should be the expected format. Meetings and activities which are planned as in-person events should be held outside if possible, keeping CDC, state, county, and city guidelines in mind.

The City of Beloit has a maximum attendance limit of 25. Beloit College events and gatherings must adhere to this guideline.

If a gathering must happen inside, participants must abide by new space occupancy numbers and the host of the gathering must maintain a check-in guest list to ensure that the number of participants does not exceed the new capacity numbers.

The event host is responsible for managing all of the logistics connected with the event including scheduling of the space, using room technology, and providing and operating any other required AV.

When planning an event or gathering, the host should keep the following risk levels in mind.

  • Lowest risk: Virtual-only activities, events, and gatherings.
  • More risk: Smaller outdoor and in-person gatherings in which individuals remain spaced at least six feet apart, wear cloth face coverings, do not share objects, and with attendees who are from the college community.
  • Higher risk: Medium-sized in-person gatherings that are adapted to allow individuals to remain spaced at least six feet apart and with attendees coming from outside the college community.
  • Not permitted: Large in-person gatherings where it is difficult for individuals to remain spaced at least six feet apart and attendees travel from outside the Stateline area.

Whether inside or outside, the location of all in-person activities, events, and meetings must enable all attendees to comply with physical distancing guidelines at all times. Attendance at campus activities and events is restricted to current students, faculty, and staff unless satisfying the goal of the event, such as a residency, requires a visitor to be on campus. 

Updated Business & Institutional Travel Policy

Business travel to international areas designated by the CDC as Level 3 or higher is prohibited. Other restrictions may occur through actions by local, state, and national governments. Travel within the United States should conform to the travel-to state guidelines.

Essential institutional travel must be approved by the senior staff member to whom your unit reports, taking into account the following criteria:

  • Goals cannot be met through other, including virtual means.

  • The employee has voluntarily agreed to travel.

  • Approval has been received from the individuals or groups to be visited.

  • Forms of transportation that minimize close contact with others are utilized wherever possible.

  • Adherence to all personal protective practices required on campus, including physical distancing and the wearing of masks or face coverings, is expected throughout travel.

  • Employees must provide a negative COVID-19 test result prior to return to campus from travel. On-campus testing can be scheduled with Tara Girard, Director of the Health and Wellness Center.

  • College vehicle use will be subject to the following capacity limits:

    • Cars: driver only

    • Seven-passenger vans: driver plus one passenger only

    • 12 passenger vans: driver plus two passengers only

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