The college has unlimited use of Google Hangouts/Meet. Find this by locating the 9-dot grid on the upper right section of your Gmail window. Click on the grid and you’ll see Meet, Google’s video conferencing solution.

Meet can be used with up to 250 participants per call, and can do live-streaming to 100,000 viewers within a domain (our domain is beloit.edu), and you can record and save these video calls to Google Drive. You can create a Google Shared Drive for each class and use it to store recorded sessions and other materials that students need to use for coursework.

Instructors can create access for students in the class to watch or re-watch past recorded class sessions without violation of student privacy laws or the educational records prohibitions of FERPA, as long as those recordings are not available to any other audience.

Resources

• LITS documentation for using Meet/Hangouts
• Video Conferencing using Google Hangouts Workshop – LITS

Need assistance?

LITS can provide assistance and support. Please submit a School Dude ticket if you need help.

Library & Information Technology Services now has an enterprise license for Zoom. A license can be assigned to anyone who needs to use this video platform.

While Zoom also has a free version, the licensed copy lets you have a longer video session (free is capped at 45-minutes) and allows you to record the session. You can use Zoom from any device.

Recording a Meeting

Zoom Cloud recording of video conferences has been disabled for our organization due to limitations in available space on Zoom’s cloud servers. In order to record and share a conference, use the following steps:

1. Use Zoom’s local recording feature to record and save a conference locally to your computer.

2. Upload the recorded video to your Google Drive. All Beloit College faculty, staff, and students have unlimited storage space on their college Drive account.

3. Share a link to your uploaded video on Moodle, via email, or through other methods.

Instructors can create access for students in the class to watch or re-watch past recorded class sessions without violation of student privacy laws or the educational records prohibitions of FERPA, as long as those recordings are not available to any other audience.

Resources

• LITS documentation for Zoom
• Video Conferencing using Zoom Workshop – LITS
• Zoom: Teach Online Class Sessions – University of Minnesota
• Zoom Best Practices and Tips – Western Illinois University
• Student Tips for Participating in Online Learning – Zoom

Need assistance?

LITS can provide assistance and support. Please submit a School Dude ticket if you need help.