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Staff: Working Remotely
Working off-site in support of Beloit.
At times, it is necessary for college staff to work remotely for extended periods of time. This can be difficult to adjust to, especially balancing with other demands for your time at home.
These resources are here to help you start and continue to work remotely. Likewise, your supervisor, office, and campus are all available to help and make sure you have the flexibility and equipment to do your work effectively.
Getting Started
- Have a discussion with your supervisor regarding your situation and how that may affect your ability to work remotely. In particular, consider any tasks you do which can only be done on campus and how best to handle them in your absence.
- Determine what technology and equipment you may need to work remotely. If you need additional technology, email Library & Information Technology Services at itsupport@beloit.edu for assistance.
- Establish a regular work space and routine, if possible.
- Keep in contact with your supervisor and office. If you need support, ask for it.
Updated Resources
The following tools and resources are available to all faculty, staff, and students to use while on site or remotely, from personal and/or college owned equipment.
Distance Learning Tools & Resources
Categories
- Learning Management Systems
- Creative Applications
- Accessing Library Resources from Off-site
- Office and Productivity
- Communication and Collaboration
- Organization
- File Storage & Sharing
- Math and Statistics
If you are using your personal or college-owned laptop or other network equipment off campus, whether at a public hotspot or through your own ISP at home, this guide can help you troubleshoot speed and connectivity issues.
Campus Phones
Please do not remove your phone from your office. If you need to use the phone in a different room, you can hot desk (sign-in) to that phone.
If you need a phone installed at a new location, please submit a SchoolDude ticket and we will assist with moving or installing new equipment properly.
Voicemail
If you are assigned an extension that has voicemail, you should be receiving voicemail messages to your college email address.
If you are not, please check your spam folder first. If still not, please submit a ticket and we will fix the issue. Alternatively, you can check your voicemail from off-campus with the following steps:
- Dial the main campus number, 608-363-2500.
- When the attendant answers, press * twice.
- Enter your mailbox (extension) number.
- Press *.
- Enter your mailbox PIN.
Library & Information Technology Services now has 100 Zoom licenses. They can be assigned to anyone who needs to use this video platform.
While Zoom also has a free version, the licensed copy lets you have a longer video session (free is capped at 45-minutes) and allows you to record the session. You can use Zoom from any device.
Recording a Meeting
Zoom Cloud recording of video conferences has been disabled for our organization due to limitations in available space on Zoom’s cloud servers. In order to record and share a conference, use the following steps:
Use Zoom’s local recording feature to record and save a conference locally to your computer.
Upload the recorded video to your Google Drive. All Beloit College faculty, staff, and students have unlimited storage space on their college Drive account.
Share a link to your uploaded video on Moodle, via email, or through other methods.
Instructors can create access for students in the class to watch or re-watch past recorded class sessions without violation of student privacy laws or the educational records prohibitions of FERPA, as long as those recordings are not available to any other audience.
Resources
- LITS documentation for Zoom
- Video Conferencing using Zoom Workshop – LITS
- Zoom: Teach Online Class Sessions – University of Minnesota
- Zoom Best Practices and Tips – Western Illinois University
- Student Tips for Participating in Online Learning – Zoom
Need assistance?
LITS can provide assistance and support. Please submit a School Dude ticket if you need help.
The college has unlimited use of Google Hangouts/Meet. Find this by locating the 9-dot grid on the upper right section of your Gmail window. Click on the grid and you’ll see Meet, Google’s video conferencing solution.
Meet can be used with up to 250 participants per call, and can do live-streaming to 100,000 viewers within a domain (our domain is beloit.edu), and you can record and save these video calls to Google Drive. You can create a Google Shared Drive for each class and use it to store recorded sessions and other materials that students need to use for coursework.
Instructors can create access for students in the class to watch or re-watch past recorded class sessions without violation of student privacy laws or the educational records prohibitions of FERPA, as long as those recordings are not available to any other audience.
Resources
Need assistance?
LITS can provide assistance and support. Please submit a School Dude ticket if you need help.