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Drop or Withdraw From a Course

Sometimes students find themselves having difficulty in a course or courses.  The student may be enrolled in a course that is too difficult, is taking too many difficult courses all at once, or may have gotten behind due to an illness, etc.  

As they consider their options, students are encouraged to consult with the instructor, their advisor, and a staff member in the Dean of Students office.  If dropping the course(s) causes a student to drop below full-time, serious consideration should be given to the ramifications of this decision:change in financial aid, personal insurance, inability to live on campus, or the inability to stay in the country for international students, etc.

Before the Drop Deadline (see Academic Calendar)

A student needs only the support of the instructor and advisor (indicated by their signature on the add/drop card). The student must also sign the add/drop card and return it to the Registrar's Office by the deadline.  A student can pick up a blank add/drop card in the Registrar’s Office. 

After the Drop Deadline

Students may appeal for a "withdraw passing (WP)" or a "late drop" through the Academic Performance Committee, which is coordinated through the Dean of Students Office. Students considering these options are encouraged to meet with their advisor(s) and a staff member in the Dean of Students office to discuss the related policies and procedures and determine what is most appropriate for the situation.

 

Withdraw Passing (WP)

 A student must

  1. provide a written petition requesting a “WP” (including the course number/section/title, the semester, and instructor name).
  2. have the instructor provide a written statement verifying that the student was passing the course with a “D” or better grade at the time of the request.
  3. have his/her advisor provide a written statement.

No credit is granted for a course in which a WP is received, but the course appears on the transcript with a grade of “WP”.

 

Late Drop

A student must

  1. provide a written petition (no more than 2 double-spaced pages) requesting a “late drop” (including the course number/section/title, the semester, instructor name, and the extenuating circumstances).
  2. provide substantiation or verification of the extenuating circumstances, including  a letter of support from an outside specialist, if appropriate.
  3. have the instructor provide a written statement.
  4. have his/her advisor provide a written statement.

No credit is granted for a course for which a late drop is approved.  Such courses do not appear on the transcript.  A $25.00 fee is charged for a late drop.

 

A petition and other supporting documents must be received by the Dean of Students office no later than 48 hours prior to the committee meeting at which the petition is to be considered. The committee usually meets every other week throughout the semester. No case will be reviewed until the committee has all of the required information. The committee will communicate its decision  in writing. The petition may be emailed  deanstu@beloit.edu, faxed 608-363-2670, or hand-delivered to the office in Pearsons Hall, 2nd floor.  Contact the Dean of Students Office 608-363-2660 for specific committee meeting dates and with additional questions.