Message 1: Airport Arrival
Dear new international student,
Hello! My name is Josie Inaldo. I am the International Student Advisor in the Office of International Education (OIE) at Beloit College. On behalf of our office, I would like to congratulate you on your successful admission to Beloit College. Over the next few weeks this summer, I will be sending you several emails to assist you with your arrival plans.
This is a lengthy e-mail but please read the entire letter for all the important information.
All international students should plan to arrive on campus in time to attend the orientation program:
Please plan to arrive on Thursday, August 15th
A Beloit College student will be at the O’Hare International Airport to welcome you upon arrival. (Unfortunately, we can not arrange for you to be met at other airports or to be met before or after August 15th.)
Please send your flight arrival information to me, Josie Inaldo (firstname.lastname@example.org) as soon as you book your flight.
Note: Print the information below and carry it with you so that you will have it when you arrive in Chicago.
Arriving at the International Terminal. (Terminal 5)
Proceed through immigration, collect your baggage, and proceed through customs. Outside of customs, look for a student volunteer, near door 5E, holding a large sign that says “Beloit College.”
The student volunteer will take you outside the terminal to the Van Galder/Coach USA bus stop. You will be boarding a bus traveling to South Beloit, IL (the final destination of the bus will probably be Madison, WI). The bus fare is $27. Stay on the bus until it reaches the bus stop at the McDonalds/BP Amoco Travel Plaza in South Beloit, IL. The bus may stop in Rockford, IL on the way to South Beloit. From the International Terminal, the bus ride takes approximately 2 hours.
You will be met at the South Beloit bus stop by a Beloit College vehicle which will take you to the College, where you will check-in and move to your room.
- if you do not see anyone with a Beloit College sign, exit the terminal using the doors to the right. The VanGalder/Coach SA bus stop is located outside of Door 5E. When you go out Door 5E, the platform is to the right of the bus shelter. A bus schedule is attached below so that you can see when the bus is scheduled to depart. There is usually a sign on the front of the bus that says "South Beloit, Janesville, Madison".
- if a Beloit College vehicle does not meet you at the South Beloit bus stop, use a telephone at the bus stop to call the following number: 608-347-6777. (This is my cell number.)
Arriving at a Domestic Flight Terminal. (Terminal #1, 2 or 3)
Proceed to the Baggage Area to collect your suitcases at the Lower Level. Make your way to The Bus/Shuttle Center (see attached image for the red signs that will help you get to the Bus/Shuttle Center. If you have a lot of luggage, I suggest you rent a luggage cart-this is not free but it will make your life a lot easier. It will cost you $4 and you can either use cash or a credit card. From baggage claim, take the elevator down to "BL". Follow the signs to the elevator center. At the elevator center (it has many elevators) go up to "P1" to the Bus/Shuttle Center. Again follow the red signs to the Center and you should see someone from Beloit College holding a large sign that says “Beloit College.” This person will be stationed near the TV at the bus terminal near Door 4. The airport greeter will help you get on a bus.
You will be met at the South Beloit bus stop by a Beloit College vehicle which will take you to the College, where you will check-in to your room.
- if you do not see anyone with a Beloit College sign, you can go to the Ticket desk at the Center, buy your ticket and ask when the next bus will be arriving for South Beloit. The VanGalder/Coach USA bus stop is located outside of Door 4. A bus schedule is attached below so that you can see when the bus is scheduled to depart. There is usually a sign on the front of the bus that says"South Beloit, Janesville, Madison".
- if a Beloit College vehicle does not meet you at the South Beloit bus stop, use a telephone at the bus stop to call the following number: 608-347-6777 (This is my cell number). A bus schedule is attached below so that you can see when the bus is scheduled to depart. You can also download it at ttp://www.coachusa.com/CoachUsaAssets/files/103/MadisonSchedule.pdf
Vangalder Bus Schedule - http://www.coachusa.com/vangalder/
Are you arriving after 10pm?
If you are scheduled to arrive or your flight has been delayed at O'Hare International Airport after 10:00 p.m., you probably will not have enough time to take the shuttle service to South Beloit on that same day, because the last VanGalder Bus leaves the Bus/Shuttle Center at 11:00 p.m. If you are unable to take the last shuttle bus, I suggest you take a hotel van or taxi to a nearby hotel to rest for the night. Please note that if you are under the age of 21, hotel rooms cannot be booked by yourself. I would need to be make the reservation for you in advance.
There are a variety of hotels located in/or near the airport. Reservations for hotels are recommended please contact me for hotel suggestions. If you stay at a hotel, please notify me so that I can make arrangements for a shuttle between the VanGalder Bus station at South Beloit and the Beloit campus the next morning.
If you have any questions, please contact me.
I look forward to meeting you in August!