Beloit College Library Reserves

Note: To search for reserves, go to BELCAT.

Academic Reserves
Policies and Procedures

• Fall 2008 deadline for ordering reserve materials that the library does not own is Monday, July 7
• Fall 2008 deadline for placing materials on reserve is Monday, August 4
• Faculty responsibilities
• Tips
• Reserve contacts
• Reserve form to fill out and print

To assist you with planning for the term ahead and to assist us in providing timely access to materials for your students, here are the Fall 2008 reserve deadlines:

1. DEADLINE for ORDERING RESERVE materials that the library does not own: Monday, July 7, 2008
If you submit your orders to the Library by July 7 and:
-mark your orders "needed for reserve", add the course number and title and section numbers, and
-submit orders through normal channels (you may use the Library Purchase Request Form),
Then the Library will ensure that the needed item(s) is ordered, paid for, cataloged, and on reserve by the first day of classes OR you will be notified that it is not immediately available.

If you miss the July 7 deadline, Library staff will order the materials as expeditiously as possible AFTER the orders received by the deadline. We are unable to ensure, though, that they will be received, cataloged, and on reserve by the first day of classes.

2. DEADLINE for PLACING MATERIALS ON RESERVE: Monday, August 4, 2008
If you bring your Fall 2008 reserve materials (photocopies, Library-owned materials, or materials from your personal collection) to the Library with the completed Academic Reserves form by August 4,
then the Library will ensure that these materials will be on reserve for your course(s) by the first day of class. The early due date is necessary given the high volume of materials to be processed for reserve.

If you miss the deadline, Library staff will process your reserve materials as expeditiously as possible on a first come, first served basis after the materials received by the August 4 deadline.

FACULTY RESPONSIBILITIES

• Assembling reserve materials. Because of staffing limitations, we are not able to retrieve your reserve materials from the Library stacks, nor can we make photocopies of articles for reserve. You are responsible for bringing all needed materials to the Circulation Desk accompanied by a completed Academic Reserve form.
• Copyright compliance. The Library staff expects all members of the Beloit College community to comply with US copyright laws. Instructors placing materials on Reserve are responsible for obtaining authorization from the copyright holder and for following all applicable copyright regulations for those materials.
• Providing full citations on the blue form. This helps us help your students. For example, if you only tell us the chapter title but in class tell students to do the reading by a particular person, we will have difficulty finding the reading for the students.
• Providing the Library with a list of course readings with dates they're assigned OR course syllabus. Again, we ask for this to better help the students. Often they've forgotten the reading you assigned or have the information garbled. Email or send paper copy to Deb Lynch, lynchd@beloit.edu.

TIPS

• All material submitted for reserve needs to be accompanied by an Academic Reserves form. One form per course, please. Forms are available for downloading and hardcopies are available at the Circulation Desk or give us a call (x2230). Remember to include the course number, section number, and course title on the form.
• If you miss the August 4 deadline, remember to assemble reserve materials before the first day of classes; resourceful students often check out course-related materials early in the semester.
• All reserve materials circulate for 2 hours (exceptions are made for some AV materials which can circulate for longer than two hours). Materials circulate overnight unless you specify "Library use only/no overnight" on the form.
• Arrangement of reserve materials:
  In the reserve collection, photocopies are arranged by author's last name.
  Books are arranged by title.
  AV materials, including CDs, videos, and DVDs, are arranged by instructor's last name on the rear shelving units of the reserve area.
  If students are aware of this order, it makes it easier for library staff to retrieve reserve materials. Thank you for helping with this process.
• Materials which generally cannot be placed on reserve: periodicals, reference materials, Archives or other special collection materials, interlibrary loan materials from other institutions and rented AV materials.
• You may add or remove materials from reserve at any time during the semester. For removal, email Deb Lynch in advance so materials can be removed from the database or are ready for you.
• The Library cannot be responsible for personal copies placed on reserve.
• The Library will contact faculty members when there are any problems with their reserve materials.

RESERVE CONTACTS:
Deb Lynch (x2230 or lynchd@beloit.edu)
Anita Drake (x2230 or drakea@beloit.edu)