Google Apps for Education
Additional questions are answered on our Google Apps FAQ page.
Wondering how to do something in GAE? Visit the Google Apps How-To page.
A specific how-to page for alumni is available on the Google Apps for Alumni page.
What does Google Apps for Education (GAE) do for Beloit College?
GAE provides larger mailbox and attachment sizes, an excellent webmail system, and a shared calendaring system.
The following items are available with GAE at Beloit College:
Gmail--web based Email client
Google Analytics--web analytics
Google Blogger--weblog publishing tool
Google Calendar--web based Calendar
Google Talk--instant messaging
Google Drive--web based documents, presentations, and spreadsheets
Google News-daily news feed
Google Picasa--photo editing software
Google Reader--web content reader/organizer
Google Sites--simple web page creator/editor
What are the benefits of using GAE?
GAE allows users to access their mail, calendar, documents, etc. anywhere the internet is available. With GAE users have the option of using the Gmail web client or to continue using the email client they are currently using (Outlook, Entourage, etc.)
Attention Students: If you need assistance with logging into your mail account for the first time, please contact the IT Help Desk at (608) 363-2067, be sure to provide a phone number or non-Beloit College email address so we can contact you.
Users can link directly to the different core sections of GAE.
Google Calendar: http://calendar.beloit.edu
Google Docs: http://docs.beloit.edu
Google Sites: http://sites.beloit.edu
You can also login to all the Google Apps services from the Google login pages (i.e. http://mail.google.com) by using your full Beloit College email and password.
A few things to be aware of:
Google Apps for Education is not hosted on campus.
Beloit College does not host, secure, or maintain the content in Google Apps for Education (GAE). In addition, GAE are separately hosted third party services that are not integrated in any way with the college's enterprise software system, Moodle, or any other college-hosted service.
You are responsible for maintaining and backing up your own content. IT will not be able to recover a file that is accidentally deleted nor does Google provide this service. Please see the How To page for information about backing up the different parts of GAE.
Data Confidentiality Agreement
Beloit College has a Data Confidentiality Agreement with Google in order to assure that information stored by students, faculty and staff in the Google core applications is protected. Core applications include Gmail, Google Calendar, Google Talk, Google Docs, Google Sites, Google Video and Google Contacts. Content in Google applications not considered a core application are subject to data mining by Google, including situations where the web access to the content is restricted. This includes applications such as Google+, Google Analytics, Google Blogger, Google Picasa & Web Albums and Google Reader.
You are responsible for protecting your own intellectual property rights while using GAE.
You are responsible for ensuring that anything uploaded to GAE does not violate Copyright or FERPA laws. Highly sensitive information may never be placed into Google Apps.
Sharing with others
One of the great collaborative features of GAE is the ability to share and co-edit documents, spreadsheets, and presentations. It is possible to share documents with individuals, who have Gmail accounts, outside of the Beloit.edu domain. However, it is your responsibility to maintain sharing controls on your documents, spreadsheets, and presentations to ensure that unwanted individuals do not have access. Read more about sharing and permissions in Google docs.
If GAE will be used for collaboration with Google Sites, the owner of the site is responsible for controlling who has access to the site. Read more about site access control.