Tuition payments and all things money
Here’s what you need to know about tuition payment, financial aid, on-campus work study, and student employment.
The Accounting Office will mail your fall semester bill on Friday, June 14. Payment is due by Friday, August 9.
Payment options
Check payment
Make checks payable to "Beloit College" and mail them to our lockbox address:
Board of Trustees of Beloit College
PO Box 681150
Chicago, IL 60695-2150
If mailed by UPS or Fed Ex, check payments should be made payable to Beloit College and sent to the following address:
J.P. Morgan Chase Bank NA
131 Dearborn, 6th Street
Chicago, IL 60603
Attn: Board of Trustees of Beloit College LXB 681150
Online payment options/monthly payment plans (TMS)
Beloit College contracts with TMS (Tuition Management Systems) to offer an interest-free monthly payment plan to families who are interested in spreading out their college costs over time. This option is not a loan, but rather a contract you establish with TMS to pay a certain amount over the course of the current academic year.
TMS payment options include:
- TMS monthly plan (up to a 10 month payment plan, June 2013-March 2014, for an annual fee of $65)
- Pay-in-full electronic transfer (ACH transfer from a checking or savings account for no fee)
- Pay-in-full credit card payment (MasterCard, Visa, Discover, or American Express for a 2.99% fee)
You can enroll online or by calling 800-356-8329.
Wire transfer information
JP Morgan Chase Bank
1 Chase Manhattan Plaza
New York, NY 10005-1402
ABA #021000021
Account name: Board of Trustees of Beloit College
Account number #885253658
For: student’s ID number (found on your bill) and name
International transfers must include a swift address: CHASUS33
Late payments
If your payment is late, you’ll be charged $150 unless you’ve made prior arrangements with the accounting office. Late payments may also result in not being able to register for classes and limited use of campus facilities.
If you have questions about your account, contact the following staff members, depending on your last name:
A-G
Karen Skalak
608-363-2239
H-O
Carol Belke
608-363-2224
P-Z
Sharon Denu
608-363-2207
Financial Aid
This spring, you received information about any financial aid you’ve been awarded. Additional communication about your financial aid will come to you via your Beloit College email address (which is one more reason to check it regularly!).
Available to any U.S. citizen or permanent resident who files a FAFSA, the Federal Direct Loan program allows you to borrow a fixed amount, determined by your year in school, each year you’re in college. The loan(s) may be subsidized or unsubsidized, depending on your eligibility. Loans are processed online during the summer prior to your arrival on-campus.
Federal Direct Parent Loan (PLUS)
The PLUS Loan allows a credit-worthy parent to borrow up to the difference between a student’s total cost of education and any aid they have been offered.
Work Study, Campus Employment, and Finding Jobs
Students whose financial aid packages include either work study or campus employment are given priority for job consideration. If your financial aid award includes work study or campus employment, you’ll be tentatively assigned to a department with positions available for first-year students (expect the assignment via email in early August). You’ll likely be assigned to either Food Service or Housekeeping, and most students make Wisconsin minimum wage ($7.25/hour). More varied opportunities may exist for you after your first year.
It’s your responsibility to arrange an interview with your assigned department supervisor no later than Friday, August 30. If you do not interview by then or do not find a position through your interview, you will be able to look for other positions online and stop by the Financial Aid Office for help with this process.
If you have not been assigned employment as part of financial aid but want to work on campus, you can check in with the Financial Aid Office after September 17 to see what's available or look at the list of unfilled student job openings online.
Applying your Earnings to your Tuition Balance and Direct Deposit
You can opt to have your earnings go toward your tuition on the same form you use to sign up for direct deposit. We'll help you take care of it on move-in day. If you don’t apply your work study wages to tuition, you'll receive payment for your earnings each month, which you can use to help cover indirect costs like books or travel.
Work eligibility
To be eligible to work on campus, you must fill out an I-9 form, a W-4 form, and an earnings authorization. Don't worry about completing these forms before arriving on campus; the Payroll Office will explain the details on move-in day. For that, you will need to bring the identification documents listed below. You will complete this paperwork in Pearson’s Hall right after you get your college ID photo taken.
Once your paperwork is processed, you’ll get an Employment Authorization Card in your campus mailbox. Without this card, you won’t be able to begin working.
Identification documents for employment—bring these with you!
The most common combinations of documents required to complete employment paperwork are listed below.
An unexpired U.S. passport or Permanent Resident Card
OR
A driver’s license or student ID AND a social security card or birth certificate
You must bring the original documents: copies don’t count.
You’ll also need a voided check or similar bank document with your bank’s name, your name, the bank’s routing number, and your bank account number to to enable direct deposit of financial aid refunds and earnings from your campus job.
A full list of accepted documents is available online.
What if I don’t have work study and I’m not planning to work on campus?
Fill out the paperwork anyway. Many students work on campus in some capacity during their four years, so why not get it on file?
Pay Periods
You’ll be paid on the 15th of each month for the previous month’s work.
Taxes
Beloit College will withhold Wisconsin income tax from your wages unless you claim exemption from withholding as an Indiana, Kentucky, or Michigan resident. Illinois residents are subject to Illinois withholding. Your work study is exempt from Social Security and Medicare withholding.